City of Perry RFP 02-26-001 Grant Administration Services 2026
City of PerryCity · Perry, FL- Due
- Apr 13, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Contract term
- 5 years
- Primary contact
- John Hart
- (850) 584-7161
The 30-second brief
The City of Perry is requesting proposals from qualified individuals or firms to provide professional grant administration services for three CDBG-DR IRP projects, including Wastewater Treatment Facility (WWTF) Improvements, WWTF Solids Handling Improvements, and Water Treatment Plant (WTP) Rehabilitation Improvements.
Environmental review administrative activities, Required policies, Procurement documents, MBE/WBE firms list, Public notices, Financial records, Fair Housing activity, Pre-bid conference attendance, Project files, Progress reports, Monitoring documentation, Financial activity reports, Monthly and quarterly reports, Section 3 reports, Citizen complaint responses, Agreement modification documents, Responses to monitoring findings, Project closeout reports.
Firm Information and Experience, Staff Qualifications and Capabilities, Proposed Approach and Project Management Style, Knowledge of 2 CFR 200, State and Federal Regulations, Quality of projects and responses from Respondent references.
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Summary
The City of Perry is requesting proposals from qualified individuals or firms to provide professional grant administration services for three CDBG-DR IRP projects, including Wastewater Treatment Facility (WWTF) Improvements, WWTF Solids Handling Improvements, and Water Treatment Plant (WTP) Rehabilitation Improvements.
EVALUATION CRITERIA
6- Firm Information and Experience
- Staff Qualifications and Capabilities
- Proposed Approach and Project Management Style
- Knowledge of 2 CFR 200
- State and Federal Regulations
- Quality of projects and responses from Respondent references
REQUIRED DELIVERABLES
18- Environmental review administrative activities
- Required policies
- Procurement documents
- MBE/WBE firms list
- Public notices
- Financial records
- Fair Housing activity
- Pre-bid conference attendance
- Project files
- Progress reports
- Monitoring documentation
- Financial activity reports
- Monthly and quarterly reports
- Section 3 reports
- Citizen complaint responses
- Agreement modification documents
- Responses to monitoring findings
- Project closeout reports
REQUIRED ATTACHMENTS
9- Cover Letter/Letter of Interest
- Company Information
- Company Experience
- Approach and Project Management Style
- References
- Fee Schedule
- Documentation of compliance with state and federal conflict of interest
- Debarment/eligibility requirements
- E-Verify
REQUIRED STAFFING
5- Submit to
- City of Perry, 224 S. Jefferson Street, Perry, FL 32347
- Duration
- 36 months
- Scope location
- Perry, FL
Questions about this RFP
How do I respond to this RFP from City of Perry?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Perry, 224 S. Jefferson Street, Perry, FL 32347. For questions, contact John Hart.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Perry in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Hart at (850) 584-7161. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal(s), Senior Consultant(s), Consultant(s), Junior Consultant(s), Administrative Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Environmental review administrative activities, Required policies, Procurement documents, MBE/WBE firms list, Public notices, Financial records, Fair Housing activity, Pre-bid conference attendance, Project files, Progress reports, Monitoring documentation, Financial activity reports, Monthly and qu. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Information and Experience, Staff Qualifications and Capabilities, Proposed Approach and Project Management Style, Knowledge of 2 CFR 200, State and Federal Regulations, Quality of projects and r..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Perry?
All active and historical solicitations from City of Perry are tracked and searchable. As a city agency, City of Perry regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter/Letter of Interest, Company Information, Company Experience, Approach and Project Management Style, References, Fee Schedule, Documentation of compliance with state and federal conflict o. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Perry for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Perry, FL. Review the full solicitation for detailed scope requirements.