City of Ottawa - RFP for Grant Administration for CDBG Blueprint to Build Project 2026 - 26-041
City of OttawaCity · Ottawa, KS- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Primary contact
- Melissa Scherman
- (785) 229-3617
The 30-second brief
The City of Ottawa is requesting proposals from qualified firms to provide professional grant administration services for the 2026 Kansas Department of Commerce Community Development Block Grant (CDBG) Blueprint to Build project. The project involves development of a community center at Forest Park in Ottawa, Kansas, with an estimated project cost of $10,750,000 and anticipated CDBG funding of up to $4,000,000. Services include grant startup, environmental review, citizen participation, financial management, reporting, procurement compliance, labor standards, civil rights requirements, monitoring, and project closeout. Proposals are due by 11:00 a.m. on October 9, 2026, and can be submitted via mail, hand delivery, or emailed PDF to [email protected]. Evaluation criteria include specialized CDBG experience, past performance, capacity, project understanding, proximity, and cost of services.
Grant startup, Environmental review, Citizen participation, CDBG project files and recordkeeping system, Financial management assistance, Preparation and submission of required progress, Quarterly, Financial and other CDBG reports, Procurement compliance assistance, Uniform Relocation Assistance and Real Property Acquisition compliance, Federal labor standards administration, Civil rights, Fair housing, And Section 3 activities, Build America, Buy America (BABA) compliance assistance, CDBG monitoring preparation, Attendance at City Commission meetings, Closeout documentation
Specialized CDBG experience and technical competence (25 points), Past performance, quality of work, responsiveness, and references (20 points), Capacity and capability to perform the work within required timelines (20 points), Project understanding, administrative approach, and communication plan (15 points), Cost of services (15 points), Proximity to and familiarity with the project area/similar Kansas communities (5 points)
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Summary
The City of Ottawa is requesting proposals from qualified firms to provide professional grant administration services for the 2026 Kansas Department of Commerce Community Development Block Grant (CDBG) Blueprint to Build project.
The project involves development of a community center at Forest Park in Ottawa, Kansas, with an estimated project cost of $10,750,000 and anticipated CDBG funding of up to $4,000,000. Services include grant startup, environmental review, citizen participation, financial management, reporting, procurement compliance, labor standards, civil rights requirements, monitoring, and project closeout. Proposals are due by 11:00 a.m. on October 9, 2026, and can be submitted via mail, hand delivery, or emailed PDF to [email protected]. Evaluation criteria include specialized CDBG experience, past performance, capacity, project understanding, proximity, and cost of services.
EVALUATION CRITERIA
Specialized CDBG experience and technical competence (25 points), Past performance, quality of work, responsiveness, and references (20 points), Capacity and capability to perform the work within required timelines (20 points), Project understanding, administrative approach, and communication plan (15 points), Cost of services (15 points), Proximity to and familiarity with the project area/similar Kansas communities (5 points)
REQUIRED DELIVERABLES
19- Grant startup
- Environmental review
- Citizen participation
- CDBG project files and recordkeeping system
- Financial management assistance
- Preparation and submission of required progress
- Quarterly
- Financial and other CDBG reports
- Procurement compliance assistance
- Uniform Relocation Assistance and Real Property Acquisition compliance
- Federal labor standards administration
- Civil rights
- Fair housing
- Section 3 activities
- Build America
- Buy America (BABA) compliance assistance
- CDBG monitoring preparation
- Attendance at City Commission meetings
- Closeout documentation
REQUIRED ATTACHMENTS
certification that neither the firm nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from participation in federally assisted transactions
- Submit to
- [email protected] or City of Ottawa City Clerk, 101 S. Hickory Street / P.O. Box 60, Ottawa, KS 66067
- Scope location
- Ottawa, KS
Questions about this RFP
How do I respond to this RFP from City of Ottawa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or City of Ottawa City Clerk, 101 S. Hickory Street / P.O. Box 60, Ottawa, KS 66067. For questions, contact Melissa Scherman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ottawa in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Scherman at (785) 229-3617. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Grant startup, Environmental review, Citizen participation, CDBG project files and recordkeeping system, Financial management assistance, Preparation and submission of required progress, Quarterly, Financial and other CDBG reports, Procurement compliance assistance, Uniform Relocation Assistance and. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Specialized CDBG experience and technical competence (25 points), Past performance, quality of work, responsiveness, and references (20 points), Capacity and capability to perform the work within requ..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ottawa?
All active and historical solicitations from City of Ottawa are tracked and searchable. As a city agency, City of Ottawa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: certification that neither the firm nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from participation in federally assisted tr. Review the full document from City of Ottawa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ottawa, KS. Review the full solicitation for detailed scope requirements.