City of Olympia Energize Thurston 2026 Heat Pump and Heat Pump Water Heater Distribution Services RFP
City of OlympiaCity · Olympia, WA- Due
- May 1, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 2 years
- Primary contact
- Dominic Jones
The 30-second brief
This RFP seeks proposals from wholesale distributors of heat pumps and heat pump water heaters to partner with the City of Olympia for the Energize Thurston campaign in 2026-2027. The selected provider(s) will offer equipment, discounts, and support to installers, aiming to increase the adoption of efficient, all-electric heat pumps and water heaters in Thurston County.
Eligible Equipment List, Energize Thurston Discount, Certified Installer Network, Program Promotion, Customer Education, Data Collection, Reporting
Qualifications and Experience, Eligible Equipment and Discount, Certified Installer Network, Outreach and Education, Installation Management and Oversight, Reference(s)
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Summary
This RFP seeks proposals from wholesale distributors of heat pumps and heat pump water heaters to partner with the City of Olympia for the Energize Thurston campaign in 2026-2027.
The selected provider(s) will offer equipment, discounts, and support to installers, aiming to increase the adoption of efficient, all-electric heat pumps and water heaters in Thurston County.
EVALUATION CRITERIA
6- Qualifications and Experience
- Eligible Equipment and Discount
- Certified Installer Network
- Outreach and Education
- Installation Management and Oversight
- Reference(s)
REQUIRED DELIVERABLES
7- Eligible Equipment List
- Energize Thurston Discount
- Certified Installer Network
- Program Promotion
- Customer Education
- Data Collection
- Reporting
REQUIRED ATTACHMENTS
3- Exhibit A
- Exhibit B
- Exhibit C
- Submit to
- Electronic Submissions Only
- Scope location
- Thurston County, WA
Questions about this RFP
How do I respond to this RFP from City of Olympia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic Submissions Only. For questions, contact Dominic Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Olympia in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dominic Jones. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Eligible Equipment List, Energize Thurston Discount, Certified Installer Network, Program Promotion, Customer Education, Data Collection, Reporting. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience, Eligible Equipment and Discount, Certified Installer Network, Outreach and Education, Installation Management and Oversight, Reference(s)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Olympia?
All active and historical solicitations from City of Olympia are tracked and searchable. As a city agency, City of Olympia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C. Review the full document from City of Olympia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Thurston County, WA. Review the full solicitation for detailed scope requirements.