City of Olympia Energize Thurston 2026 Heat Pump and Heat Pump Water Heater Distribution Services RFP
City of OlympiaCity · Olympia, WA- Due
- May 1, 2026
- Deadline passed
- Posted
- Apr 14, 2026
- Contract term
- 2 years
- Primary contact
- Dominic Jones
The 30-second brief
The City of Olympia is issuing this Request for Proposals (RFP) to partner with one or more wholesale distributors for the Energize Thurston 2026-2027 campaign. The selected service provider(s) will provide discounted residential heat pump and heat pump water heater equipment, recruit and manage a Certified Installer Network (CIN), and provide detailed reporting and oversight of installations. The program includes both a self-funded pathway and a subsidized pathway for low-to-moderate-income households. The contract is anticipated to be a two-year, $0 professional services agreement beginning June 2, 2026. Proposals must be submitted electronically as a PDF by May 1, 2026, at 5:00 pm PT. A question deadline is set for April 20, 2026.
Eligible Equipment List, Certified Installer Network recruitment, Weekly installation reporting, Marketing and outreach plan, Data collection mechanism
Qualifications and Experience (20), Eligible Equipment and Discount (20), Certified Installer Network (20), Outreach and Education (10), Installation Management and Oversight (20), Reference(s) (10)
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Summary
The City of Olympia is issuing this Request for Proposals (RFP) to partner with one or more wholesale distributors for the Energize Thurston 2026-2027 campaign.
The selected service provider(s) will provide discounted residential heat pump and heat pump water heater equipment, recruit and manage a Certified Installer Network (CIN), and provide detailed reporting and oversight of installations. The program includes both a self-funded pathway and a subsidized pathway for low-to-moderate-income households. The contract is anticipated to be a two-year, $0 professional services agreement beginning June 2, 2026. Proposals must be submitted electronically as a PDF by May 1, 2026, at 5:00 pm PT. A question deadline is set for April 20, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Eligible Equipment List
- Certified Installer Network recruitment
- Weekly installation reporting
- Marketing and outreach plan
- Data collection mechanism
REQUIRED ATTACHMENTS
Exhibit A – Statement of Compliance with Nondiscrimination Requirement and Equal Benefits Declaration, Exhibit B – Proposal Signature Sheet, Exhibit C – Program Equipment Requirements
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- Olympia, WA
Questions about this RFP
How do I respond to this RFP from City of Olympia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Dominic Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Olympia in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dominic Jones. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Owners/Principals, Lead Sales Staff, Office Managers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Eligible Equipment List, Certified Installer Network recruitment, Weekly installation reporting, Marketing and outreach plan, Data collection mechanism. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (20), Eligible Equipment and Discount (20), Certified Installer Network (20), Outreach and Education (10), Installation Management and Oversight (20), Reference(s) (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Olympia?
All active and historical solicitations from City of Olympia are tracked and searchable. As a city agency, City of Olympia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Statement of Compliance with Nondiscrimination Requirement and Equal Benefits Declaration, Exhibit B – Proposal Signature Sheet, Exhibit C – Program Equipment Requirements. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Olympia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Olympia, WA. Review the full solicitation for detailed scope requirements.