City of Ojai Comprehensive Fee Study and Overhead Cost Analysis - RFP 26-FIN01 (2026)
City of OjaiCity · Ojai, CA- Due
- Jan 4, 2027
- 54 days left
- Primary contact
- Leah Palmer
- (805) 757-3372
The 30-second brief
The City of Ojai is seeking proposals from experienced professional consulting firms to perform a Comprehensive Fee Study and Overhead Cost Analysis and develop a Master User Fee & Rate Schedule. The project includes reviewing and updating existing fees, recommending new fees, conducting an overhead cost allocation analysis for every City department, comparing rates with surrounding Ventura County or California cities, evaluating deposit processes, and providing an MS-Excel automated model and on-site training. Proposals are due by January 4, 2027, at 3:00 PM via PlanetBids. Prospective consultant questions are due by December 4, 2026.
General Qualifications, Experience, and References (25%), Key Staff (15%), Project Understanding (20%), Project Approach and Work Plan (25%), Cost Proposal (15%)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The City of Ojai is seeking proposals from experienced professional consulting firms to perform a Comprehensive Fee Study and Overhead Cost Analysis and develop a Master User Fee & Rate Schedule.
The project includes reviewing and updating existing fees, recommending new fees, conducting an overhead cost allocation analysis for every City department, comparing rates with surrounding Ventura County or California cities, evaluating deposit processes, and providing an MS-Excel automated model and on-site training. Proposals are due by January 4, 2027, at 3:00 PM via PlanetBids. Prospective consultant questions are due by December 4, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Cover Letter, Company Certification and Personnel Verification, Organizational Overview and Capacity, Team Qualifications and References, Key Staff and Team, Project Understanding, Project Approach, Subcontractor/Subconsultant List, Schedule, Cost Proposal, Client Reference List, Modification, Changes or Exceptions to the City Contract of Service Agreement Template, Conflict of Interest and Litigation, Samples, Affidavit of Non-Collusion and Non-Discrimination, Federal Lobbyist Requirements, Debarment and Suspension Certificate, Certificate of Compliance with Labor Code Section 3700, Acknowledgement of Insurance Endorsements
- Submit to
- https://vendors.planetbids.com/portal/78346/bo/bo-detail/147823
- Scope location
- Ojai, CA
Questions about this RFP
How do I respond to this RFP from City of Ojai?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 4, 2027. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://vendors.planetbids.com/portal/78346/bo/bo-detail/147823. For questions, contact Leah Palmer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ojai in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leah Palmer at (805) 757-3372. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Qualifications, Experience, and References (25%), Key Staff (15%), Project Understanding (20%), Project Approach and Work Plan (25%), Cost Proposal (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ojai?
All active and historical solicitations from City of Ojai are tracked and searchable. As a city agency, City of Ojai regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of January 4, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Certification and Personnel Verification, Organizational Overview and Capacity, Team Qualifications and References, Key Staff and Team, Project Understanding, Project Approach, S. Review the full document from City of Ojai for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ojai, CA. Review the full solicitation for detailed scope requirements.