City of Oakland - Early Childhood & Head Start Substitute Staffing Services - 438531 (2026)
City of OaklandCity · Oakland, CA- Due
- Dec 11, 2026
- 27 days left
- Posted
- Nov 13, 2026
- Contract term
- 5 years
- Primary contact
- Contract Admin
The 30-second brief
The City of Oakland Human Services Department, Early Childhood & Family Services Division, seeks proposals from qualified firms to provide substitute staffing services. The selected contractor shall provide fully vetted, W2 education professionals for teacher aides, assistant teachers, associate teachers, preschool teachers, and infant/toddler teachers to support daily, short-term, and long-term classroom coverage across all City-operated Early Childhood Education (ECE), Head Start (HS), and Early Head Start (EHS) programs. Services include recruitment, vetting, onboarding, real-time fulfillment, and maintaining a 95%+ fill rate. Proposals are due by December 11, 2026, at 2:00 p.m. PT, with questions due by November 24, 2026.
Teacher Aide, Assistant Teacher, Associate Teacher, Preschool Teacher, Infant/Toddler Teacher
Technical Proposal (Qualifications and Experience, Recruitment and Screening Process, Staffing Capacity, Processes and Reports) - 70 points, Cost/Fee Proposal - 30 points, L/SLBE Certified Business Participation - 5 points
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Summary
The City of Oakland Human Services Department, Early Childhood & Family Services Division, seeks proposals from qualified firms to provide substitute staffing services.
The selected contractor shall provide fully vetted, W2 education professionals for teacher aides, assistant teachers, associate teachers, preschool teachers, and infant/toddler teachers to support daily, short-term, and long-term classroom coverage across all City-operated Early Childhood Education (ECE), Head Start (HS), and Early Head Start (EHS) programs. Services include recruitment, vetting, onboarding, real-time fulfillment, and maintaining a 95%+ fill rate. Proposals are due by December 11, 2026, at 2:00 p.m. PT, with questions due by November 24, 2026.
EVALUATION CRITERIA
Technical Proposal (Qualifications and Experience, Recruitment and Screening Process, Staffing Capacity, Processes and Reports) - 70 points, Cost/Fee Proposal - 30 points, L/SLBE Certified Business Participation - 5 points
REQUIRED DELIVERABLES
5- Teacher Aide
- Assistant Teacher
- Associate Teacher
- Preschool Teacher
- Infant/Toddler Teacher
REQUIRED ATTACHMENTS
Schedule E - Project Consultant Team, Schedule I - Sanctuary City Contracting and Investment Ordinance, Schedule O - Campaign Contribution Limits, Schedule W - Border Wall Prohibition, Schedule N - Living Wage - Declaration of Compliance
REQUIRED STAFFING
5- Submit to
- https://apps.oaklandca.gov/ContractOpportunities/Opportunity?num=438531
- Scope location
- Oakland, CA
Questions about this RFP
How do I respond to this RFP from City of Oakland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://apps.oaklandca.gov/ContractOpportunities/Opportunity?num=438531. For questions, contact Contract Admin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Oakland in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Contract Admin. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Teacher Aide, Assistant Teacher, Associate Teacher, Preschool Teacher, Infant/Toddler Teacher. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Teacher Aide, Assistant Teacher, Associate Teacher, Preschool Teacher, Infant/Toddler Teacher. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal (Qualifications and Experience, Recruitment and Screening Process, Staffing Capacity, Processes and Reports) - 70 points, Cost/Fee Proposal - 30 points, L/SLBE Certified Business Pa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Oakland?
All active and historical solicitations from City of Oakland are tracked and searchable. As a city agency, City of Oakland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule E - Project Consultant Team, Schedule I - Sanctuary City Contracting and Investment Ordinance, Schedule O - Campaign Contribution Limits, Schedule W - Border Wall Prohibition, Schedule N - Li. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Oakland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oakland, CA. Review the full solicitation for detailed scope requirements.
