City of Oak Forest Janitorial Services Invitation to Bid 2026
City of Oak ForestCity · Oak Forest, IL- Due
- Jun 12, 2026
- Deadline passed
- Posted
- May 11, 2026
- Contract term
- 2 years
- Primary contact
- Bridget Parfitt
The 30-second brief
The City of Oak Forest is soliciting sealed bids for a janitorial services contract covering multiple municipal facilities, including City Hall, the Police Department, Building Department, IT Department, Public Works, and the Metra Train Station. The scope of work involves daily, weekly, monthly, and quarterly cleaning tasks such as floor maintenance (sweeping, mopping, vacuuming, machine scrubbing), restroom sanitation, trash/recycling removal, and high-touch surface disinfection. The contract term is 24 months starting July 1, 2026, with two optional 12-month renewals. Bidders must attend a mandatory pre-bid meeting and facility walk-through on May 27, 2026. The city provides basic supplies like liners and paper products, while the contractor must provide all equipment and OSHA-approved chemicals. Bids are due by June 12, 2026, at 4:00 p.m.
Sealed bid (1 original and 1 electronic copy on USB), Addendum Acknowledgement, Contract Certification, Vendor Reporting Form
Lowest responsive and responsible Bidder, financial capacity, experience, qualifications, scheduling, availability
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Summary
The City of Oak Forest is soliciting sealed bids for a janitorial services contract covering multiple municipal facilities, including City Hall, the Police Department, Building Department, IT Department, Public Works, and the Metra Train Station.
The scope of work involves daily, weekly, monthly, and quarterly cleaning tasks such as floor maintenance (sweeping, mopping, vacuuming, machine scrubbing), restroom sanitation, trash/recycling removal, and high-touch surface disinfection. The contract term is 24 months starting July 1, 2026, with two optional 12-month renewals. Bidders must attend a mandatory pre-bid meeting and facility walk-through on May 27, 2026. The city provides basic supplies like liners and paper products, while the contractor must provide all equipment and OSHA-approved chemicals. Bids are due by June 12, 2026, at 4:00 p.m.
EVALUATION CRITERIA
6- Lowest responsive and responsible Bidder
- Financial capacity
- Experience
- Qualifications
- Scheduling
- Availability
REQUIRED DELIVERABLES
4- Sealed bid (1 original and 1 electronic copy on USB)
- Addendum Acknowledgement
- Contract Certification
- Vendor Reporting Form
- Submit to
- City Clerk’s Office 15440 S. Central Ave. Oak Forest, IL 60452
- Duration
- 48 months
- Scope location
- Oak Forest, IL
Questions about this BID
How do I respond to this Bid from City of Oak Forest?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City Clerk’s Office 15440 S. Central Ave. Oak Forest, IL 60452. For questions, contact Bridget Parfitt.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Oak Forest in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bridget Parfitt. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid (1 original and 1 electronic copy on USB), Addendum Acknowledgement, Contract Certification, Vendor Reporting Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible Bidder, financial capacity, experience, qualifications, scheduling, availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Oak Forest?
All active and historical solicitations from City of Oak Forest are tracked and searchable. As a city agency, City of Oak Forest regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Oak Forest for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Forest, IL. Review the full solicitation for detailed scope requirements.