City of O'Fallon 2026-2027 Capital Improvement Projects Testing Services RFP #26-043
City of O'FallonCity · O'Fallon, MO- Due
- Aug 20, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Contract term
- 1 year
- Primary contact
- Garrett O'Mara
- (636) 379-5527
The 30-second brief
The City of O'Fallon is soliciting proposals from certified materials testing agencies for on-call special inspection and testing services for three capital improvement projects: Main Street Phase 3, Eggering Drive Reconstruction, and the Tom Ginnever and North Cool Springs Roundabout. Primary work items include earthwork grading/compaction testing, aggregate testing, concrete testing (air content/slump, compressive strength), and asphalt testing (gradation, content, cores). Projects involve federal funding and require compliance with MoDOT Engineering Policy Guide (EPG) requirements and technician certifications (EPG 106.18, ACI, AASHTO). Proposals are due August 20, 2026, at 2:30 PM CDT. A question deadline is set for August 12, 2026. The contract term is anticipated to extend through Fall 2027, with pricing valid for one year.
Proposal Form, Fee Schedule, Qualifications Statement, E-Verify MOU, Insurance Certificates, Worker Eligibility Verification Affidavit
Costs (unit prices and extension rates), Thoroughness of proposal, Offered services package, Company expertise and experience, Ability to serve needs for multiple years, Adherence to specifications, Financial stability
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Summary
The City of O'Fallon is soliciting proposals from certified materials testing agencies for on-call special inspection and testing services for three capital improvement projects: Main Street Phase 3, Eggering Drive Reconstruction, and the Tom Ginnever and North Cool Springs Roundabout.
Primary work items include earthwork grading/compaction testing, aggregate testing, concrete testing (air content/slump, compressive strength), and asphalt testing (gradation, content, cores). Projects involve federal funding and require compliance with MoDOT Engineering Policy Guide (EPG) requirements and technician certifications (EPG 106.18, ACI, AASHTO). Proposals are due August 20, 2026, at 2:30 PM CDT. A question deadline is set for August 12, 2026. The contract term is anticipated to extend through Fall 2027, with pricing valid for one year.
EVALUATION CRITERIA
7- Costs (unit prices and extension rates)
- Thoroughness of proposal
- Offered services package
- Company expertise and experience
- Ability to serve needs for multiple years
- Adherence to specifications
- Financial stability
REQUIRED DELIVERABLES
6- Proposal Form
- Fee Schedule
- Qualifications Statement
- E-Verify MOU
- Insurance Certificates
- Worker Eligibility Verification Affidavit
REQUIRED ATTACHMENTS
4- Fee Schedule
- Addenda Acknowledgement
- Worker Eligibility Verification Affidavit
- Laboratory Certifications
REQUIRED STAFFING
3- Submit to
- Purchasing Office, 100 North Main Street; O'Fallon, Missouri 63366
- Scope location
- O'Fallon, MO
Questions about this RFP
How do I respond to this RFP from City of O'Fallon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Office, 100 North Main Street; O'Fallon, Missouri 63366. For questions, contact Garrett O'Mara.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of O'Fallon in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Garrett O'Mara at (636) 379-5527. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified Technician, Acceptance Testers, Engineering (Hourly rates). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Form, Fee Schedule, Qualifications Statement, E-Verify MOU, Insurance Certificates, Worker Eligibility Verification Affidavit. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Costs (unit prices and extension rates), Thoroughness of proposal, Offered services package, Company expertise and experience, Ability to serve needs for multiple years, Adherence to specifications, F..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of O'Fallon?
All active and historical solicitations from City of O'Fallon are tracked and searchable. As a city agency, City of O'Fallon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fee Schedule, Addenda Acknowledgement, Worker Eligibility Verification Affidavit, Laboratory Certifications. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of O'Fallon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: O'Fallon, MO. Review the full solicitation for detailed scope requirements.