City of Norfolk Police Division Audiovisual Systems Design and Integration RFP 2026
City of NorfolkCity · Norfolk, NE- Due
- Sep 11, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Leon Gentrup
- (402) 844-2121
The 30-second brief
The City of Norfolk, Nebraska, is requesting proposals for a turnkey audiovisual solution for the Norfolk Police Division Multi-Purpose Training Room (202) and Fitness Room (157). The Training Room scope (38' x 27.5') includes professional video conferencing, dual high-definition projection screens, PTZ cameras, wireless microphones, voice lift functionality, and a 4-channel press feed. The Fitness Room scope (27.5' x 23') requires a distributed audio system with Bluetooth, AM/FM tuner, and ceiling speakers. Contractors are responsible for equipment procurement (Panasonic, QSC, Shure, etc.), installation, DSP/control programming, and owner training. Proposals must include a signed original, pricing schedule, and proof of insurance, and are due by 2:00 p.m. on September 11, 2026. A performance and payment bond equal to 100% of the contract price is required.
As-built drawings, Equipment inventory, Programming files, Network addressing documentation, DSP files, Control system source code, User manuals, Warranty documentation, Training documentation, Test reports
Ability, capacity, skill, character, integrity, reputation, judgment, experience, efficiency, timeline compliance, quality of previous performance, compliance with laws
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Summary
The City of Norfolk, Nebraska, is requesting proposals for a turnkey audiovisual solution for the Norfolk Police Division Multi-Purpose Training Room (202) and Fitness Room (157).
The Training Room scope (38' x 27.5') includes professional video conferencing, dual high-definition projection screens, PTZ cameras, wireless microphones, voice lift functionality, and a 4-channel press feed. The Fitness Room scope (27.5' x 23') requires a distributed audio system with Bluetooth, AM/FM tuner, and ceiling speakers. Contractors are responsible for equipment procurement (Panasonic, QSC, Shure, etc.), installation, DSP/control programming, and owner training. Proposals must include a signed original, pricing schedule, and proof of insurance, and are due by 2:00 p.m. on September 11, 2026. A performance and payment bond equal to 100% of the contract price is required.
EVALUATION CRITERIA
12- Ability
- Capacity
- Skill
- Character
- Integrity
- Reputation
- Judgment
- Experience
- Efficiency
- Timeline compliance
- Quality of previous performance
- Compliance with laws
REQUIRED DELIVERABLES
10- As-built drawings
- Equipment inventory
- Programming files
- Network addressing documentation
- DSP files
- Control system source code
- User manuals
- Warranty documentation
- Training documentation
- Test reports
REQUIRED ATTACHMENTS
7- One signed original proposal
- Completed pricing schedule
- Required certifications
- References
- Insurance documentation
- Performance Bond
- Payment Bond
- Submit to
- City of Norfolk, Attn: Purchasing, 309 N 5th Street, Norfolk, Nebraska 68701
- Scope location
- Norfolk, NE
- Reported agency
- City of Norfolk Police Division
Questions about this RFP
How do I respond to this RFP from City of Norfolk?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Norfolk, Attn: Purchasing, 309 N 5th Street, Norfolk, Nebraska 68701. For questions, contact Leon Gentrup.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Norfolk in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leon Gentrup at (402) 844-2121. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: As-built drawings, Equipment inventory, Programming files, Network addressing documentation, DSP files, Control system source code, User manuals, Warranty documentation, Training documentation, Test reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability, capacity, skill, character, integrity, reputation, judgment, experience, efficiency, timeline compliance, quality of previous performance, compliance with laws" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Norfolk?
All active and historical solicitations from City of Norfolk are tracked and searchable. As a city agency, City of Norfolk regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: One signed original proposal, Completed pricing schedule, Required certifications, References, Insurance documentation, Performance Bond, Payment Bond. Review the full document from City of Norfolk for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Norfolk, NE. Review the full solicitation for detailed scope requirements.