City of New Rochelle Holiday Market Manager Services - Spec # 5834 (2025)
City of New RochelleCity · New Rochelle, NY- Due
- Nov 5, 2025
- Deadline passed
- Posted
- Oct 21, 2025
- Primary contact
- Karin Conca
- (914) 654-2072
The 30-second brief
The City of New Rochelle is soliciting bids to provide market management services for the upcoming holiday market located at New Roc City, 51 Le Count Pl, New Rochelle, NY. The selected vendor will be responsible for coordinating all aspects of the market, including vendor placement, event management, on-site management, staff and volunteer coordination, social media marketing, and health and safety compliance. The market operates from November 28 to December 14, 2025, with over 40 vendors, artisans, and makers participating. Sealed bids are due by November 5, 2025, at 3:00 p.m. at the Purchasing Office, City Hall, 515 North Avenue, New Rochelle, NY 10801. Minimum qualifications require at least 3 years of experience providing similar services.
Lowest responsible and qualified bidder
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Summary
The City of New Rochelle is soliciting bids to provide market management services for the upcoming holiday market located at New Roc City, 51 Le Count Pl, New Rochelle, NY. The selected vendor will be responsible for coordinating all aspects of the market, including vendor placement, event management, on-site management, staff and volunteer coordination, social media marketing, and health and safety compliance.
The market operates from November 28 to December 14, 2025, with over 40 vendors, artisans, and makers participating. Sealed bids are due by November 5, 2025, at 3:00 p.m. at the Purchasing Office, City Hall, 515 North Avenue, New Rochelle, NY 10801. Minimum qualifications require at least 3 years of experience providing similar services.
EVALUATION CRITERIA
Lowest responsible and qualified bidder
REQUIRED ATTACHMENTS
7- Non-Collusive Bidding Certificate (Exhibit A)
- Vendor Responsibility Form (Exhibit B)
- Exhibit C Rate Sheet
- Exhibit D Acknowledgement of Addenda
- Exhibit E Certification Under Executive Order No. 16
- Certificate of Insurance
- Certificate to Do Business in the State of New York
- Submit to
- Purchasing Office, City of New Rochelle City Hall, 515 North Avenue, New Rochelle, N.Y. 10801
- Scope location
- New Rochelle, NY
Questions about this BID
How do I respond to this Bid from City of New Rochelle?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Office, City of New Rochelle City Hall, 515 North Avenue, New Rochelle, N.Y. 10801. For questions, contact Karin Conca.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of New Rochelle in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karin Conca at (914) 654-2072. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and qualified bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of New Rochelle?
All active and historical solicitations from City of New Rochelle are tracked and searchable. As a city agency, City of New Rochelle regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusive Bidding Certificate (Exhibit A), Vendor Responsibility Form (Exhibit B), Exhibit C Rate Sheet, Exhibit D Acknowledgement of Addenda, Exhibit E Certification Under Executive Order No. 16,. Review the full document from City of New Rochelle for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Rochelle, NY. Review the full solicitation for detailed scope requirements.