City of Napa - Surface Grinding (Cold Planing) Asphalt Services - 2025-RFP-085 (2026)
City of NapaCity · Napa, CA- Due
- Nov 16, 2026
- 16 days left
- Posted
- Oct 27, 2026
- Contract term
- 3 years
- Primary contact
- Peter Brestak
- (707) 258-7854
The 30-second brief
The City of Napa invites proposals for surface grinding and cold planing asphalt services to support ongoing roadway maintenance, paving operations, and rehabilitation projects across municipal streets and utilities. The project involves asphalt concrete pavement milling, grinding around utility structures, matching existing grades, and taper feathering on a task order basis. The City intends to award one multi-year master agreement with a total not-to-exceed amount of $600,000 over a three-year term. Proposals are due by November 16, 2026, at 4:00 pm via the OpenGov procurement portal, with an RFI deadline of November 10, 2026. Work is subject to prevailing wage requirements, California Department of Industrial Relations (DIR) registration, and CARB compliance.
Qualifications, experience, proposed scope of services, staffing, equipment, price, and other relevant factors (100 points total)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The City of Napa invites proposals for surface grinding and cold planing asphalt services to support ongoing roadway maintenance, paving operations, and rehabilitation projects across municipal streets and utilities.
The project involves asphalt concrete pavement milling, grinding around utility structures, matching existing grades, and taper feathering on a task order basis. The City intends to award one multi-year master agreement with a total not-to-exceed amount of $600,000 over a three-year term. Proposals are due by November 16, 2026, at 4:00 pm via the OpenGov procurement portal, with an RFI deadline of November 10, 2026. Work is subject to prevailing wage requirements, California Department of Industrial Relations (DIR) registration, and CARB compliance.
EVALUATION CRITERIA
7- Qualifications
- Experience
- Proposed scope of services
- Staffing
- Equipment
- Price
- Other relevant factors (100 points total)
REQUIRED ATTACHMENTS
10- Cover Letter
- General Qualifications
- Experience
- Proposed Scope of Services
- Staffing
- Equipment
- Bidder's Questionnaire
- CARB Fleet Compliance Certification
- Noncollusion Declaration
- Exceptions to Agreement
- Submit to
- https://procurement.opengov.com/portal/cityofnapa
- Scope location
- Napa, CA
Questions about this RFP
How do I respond to this RFP from City of Napa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofnapa. For questions, contact Peter Brestak.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Napa in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Peter Brestak at (707) 258-7854. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience, proposed scope of services, staffing, equipment, price, and other relevant factors (100 points total)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Napa?
All active and historical solicitations from City of Napa are tracked and searchable. As a city agency, City of Napa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, General Qualifications, Experience, Proposed Scope of Services, Staffing, Equipment, Bidder's Questionnaire, CARB Fleet Compliance Certification, Noncollusion Declaration, Exceptions to. Review the full document from City of Napa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Napa, CA. Review the full solicitation for detailed scope requirements.