City of Morgantown - Ruby River Terrace Architectural & Engineering Design Services - COM2027-RFP001, 2026
City of MorgantownCity · Morgantown, WV- Due
- Nov 16, 2026
- 3 days left
- Posted
- Nov 6, 2026
- Primary contact
- Vincent Kitch
The 30-second brief
The City of Morgantown Arts and Culture Development Department is seeking competitive proposals from licensed architectural and engineering design firms to provide comprehensive design, engineering, and construction documentation for a new multi-use backstage addition at the Ruby Amphitheater, known as the Ruby River Terrace project (Solicitation # COM2027-RFP001). The scope involves transforming a compact 40-foot by 25-to-30-foot outdoor footprint adjacent to the Monongahela River into a secure, flat, fenced-in multi-use space equipped with a rolling gate or manual swing gates. The design must accommodate two distinct use cases: rugged concert production logistics (heavy gear storage, staging, artist changing areas) and a high-end venue backdrop for weddings and professional photography. Critical requirements include strict compliance with municipal, state (WVDEP), and federal (USACE, FEMA) floodway resistance, civil grading, low-impact development (LID) stormwater management, marine-grade and flood-hardened materials, and pervious surfaces. Proposals are due by November 16, 2026, at 4:00 p.m. EST, with questions due by November 10, 2026, at 12:00 p.m. ET. Submission requires electronic delivery in PDF format to [email protected].
Technical Design & Dual-Use Innovation (25%), Hydrological & Floodway Engineering Expertise (25%), Firm Qualifications & Past Performance (20%), Key Personnel & Team Experience (15%), Project Approach, Schedule, & QA/QC (15%)
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Summary
The City of Morgantown Arts and Culture Development Department is seeking competitive proposals from licensed architectural and engineering design firms to provide comprehensive design, engineering, and construction documentation for a new multi-use backstage addition at the Ruby Amphitheater, known as the Ruby River Terrace project (Solicitation # COM2027-RFP001).
The scope involves transforming a compact 40-foot by 25-to-30-foot outdoor footprint adjacent to the Monongahela River into a secure, flat, fenced-in multi-use space equipped with a rolling gate or manual swing gates. The design must accommodate two distinct use cases: rugged concert production logistics (heavy gear storage, staging, artist changing areas) and a high-end venue backdrop for weddings and professional photography. Critical requirements include strict compliance with municipal, state (WVDEP), and federal (USACE, FEMA) floodway resistance, civil grading, low-impact development (LID) stormwater management, marine-grade and flood-hardened materials, and pervious surfaces. Proposals are due by November 16, 2026, at 4:00 p.m. EST, with questions due by November 10, 2026, at 12:00 p.m. ET. Submission requires electronic delivery in PDF format to [email protected].
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Proof of Business registration and legal authority to do business in WV, Required insurance certificates or Statement of ability to obtain upon award, Company profile and relevant experience, Resumes or qualifications of key personnel, Minimum of three (3) references for similar projects, Signed proposal cover letter, Acknowledgment of all addenda, Detailed narrative demonstrating understanding of the Scope of Work, Itemized cost breakdown, Response Certification, Non-Collusion Certification, Conflict of Interest Disclosure
- Submit to
- [email protected]
- Scope location
- Morgantown, WV
Questions about this RFP
How do I respond to this RFP from City of Morgantown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Vincent Kitch.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Morgantown in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vincent Kitch. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Design & Dual-Use Innovation (25%), Hydrological & Floodway Engineering Expertise (25%), Firm Qualifications & Past Performance (20%), Key Personnel & Team Experience (15%), Project Approach..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Morgantown?
All active and historical solicitations from City of Morgantown are tracked and searchable. As a city agency, City of Morgantown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of Business registration and legal authority to do business in WV, Required insurance certificates or Statement of ability to obtain upon award, Company profile and relevant experience, Resumes. Review the full document from City of Morgantown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Morgantown, WV. Review the full solicitation for detailed scope requirements.
