City of Morgan Hill Mats, Linen and Towels Services RFP 2025
City of Morgan HillCity · Morgan Hill, CA- Due
- Nov 3, 2025
- Deadline passed
- Posted
- Oct 13, 2025
- Contract term
- 2 years
- Primary contact
- Cynthia Iwanaga
The 30-second brief
The City of Morgan Hill is requesting proposals from qualified service providers to provide mats, linen, and towel services for its Centennial Recreation Center, Community and Cultural Center, Police Department, and Corporation Yard. The contract will be for a two-year term from January 1, 2026, to December 31, 2027, with potential for extensions. Services include delivery, placement, removal, pick-up, and cleaning of mats, linens, and towels.
Bid Proposal, Cost Proposal Schedule, Response to Technical Questions, Wage Theft Prevention Bid Certification, Certification of Acceptance of Terms of Agreement, Non-Collusion Declaration, Subcontractor List
Best Value methodology including evaluation of price, and responses to technical questions including review of references. Part 1: Qualifications, Experience, References (40 points). Part 2: Mats and Linens Service Costs (60 points).
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Summary
The City of Morgan Hill is requesting proposals from qualified service providers to provide mats, linen, and towel services for its Centennial Recreation Center, Community and Cultural Center, Police Department, and Corporation Yard.
The contract will be for a two-year term from January 1, 2026, to December 31, 2027, with potential for extensions. Services include delivery, placement, removal, pick-up, and cleaning of mats, linens, and towels.
EVALUATION CRITERIA
Best Value methodology including evaluation of price, and responses to technical questions including review of references. Part 1: Qualifications, Experience, References (40 points). Part 2: Mats and Linens Service Costs (60 points).
REQUIRED DELIVERABLES
7- Bid Proposal
- Cost Proposal Schedule
- Response to Technical Questions
- Wage Theft Prevention Bid Certification
- Certification of Acceptance of Terms of Agreement
- Non-Collusion Declaration
- Subcontractor List
REQUIRED ATTACHMENTS
7- Bid Proposal
- Attachment A: Cost Proposal Schedule
- Attachment B: Bidder's Questionnaire
- Attachment C: Wage Theft Prevention Bid Certification
- Attachment D: Certification of Acceptance of Terms of Agreement
- Attachment E: Non-Collusion Declaration
- Attachment F: Subcontractor List
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Morgan Hill, CA
Questions about this RFP
How do I respond to this RFP from City of Morgan Hill?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Cynthia Iwanaga.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Morgan Hill in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cynthia Iwanaga. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal, Cost Proposal Schedule, Response to Technical Questions, Wage Theft Prevention Bid Certification, Certification of Acceptance of Terms of Agreement, Non-Collusion Declaration, Subcontractor List. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best Value methodology including evaluation of price, and responses to technical questions including review of references. Part 1: Qualifications, Experience, References (40 points). Part 2: Mats and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Morgan Hill?
All active and historical solicitations from City of Morgan Hill are tracked and searchable. As a city agency, City of Morgan Hill regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal, Attachment A: Cost Proposal Schedule, Attachment B: Bidder's Questionnaire, Attachment C: Wage Theft Prevention Bid Certification, Attachment D: Certification of Acceptance of Terms of A. Review the full document from City of Morgan Hill for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Morgan Hill, CA. Review the full solicitation for detailed scope requirements.