City of Moorpark - Managed Library Services RFP for Moorpark City Library, 2026
City of MoorparkCity · Moorpark, CA- Due
- Nov 10, 2026
- 8 days left
- Posted
- Oct 14, 2026
- Contract term
- 5 years
- Primary contact
- Jessica Sandifer
The 30-second brief
The City of Moorpark seeks proposals from qualified library service operators to provide managed library services for the Moorpark City Library. The scope of work encompasses day-to-day administration, library services, cataloging and classification, weeding utilizing the CREW manual, reference and research services, annual patron surveys, interlibrary loan services, long-term strategic planning, state reporting and liaison duties, staffing, human resources, training, facilities and program management, budget and financial administration, grants management, technology and software management including the Polaris ILS, Hoopla, Palace Project, Kanopy, and Libby platforms, community relations, marketing, reporting, and evaluation. The new 17,500 square foot library facility at 83 W. High Street is expected to be completed in June 2027. The contract term is five years with options to renew for five successive one-year terms. Proposals are due by November 10, 2026, at 4:00 P.M. PST. Written questions are due by October 28, 2026. Evaluation criteria include compliance, understanding of scope and approach, experience, cost proposal, and references.
Compliance with RFP requirements (10%), Understanding of Scope of Service / methods and approach (30%), Demonstrated, proven, and recent experience in successfully providing public library managed services in similar communities in California (20%), Cost proposal (25%), A minimum of five satisfactory references (15%)
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Summary
The City of Moorpark seeks proposals from qualified library service operators to provide managed library services for the Moorpark City Library.
The scope of work encompasses day-to-day administration, library services, cataloging and classification, weeding utilizing the CREW manual, reference and research services, annual patron surveys, interlibrary loan services, long-term strategic planning, state reporting and liaison duties, staffing, human resources, training, facilities and program management, budget and financial administration, grants management, technology and software management including the Polaris ILS, Hoopla, Palace Project, Kanopy, and Libby platforms, community relations, marketing, reporting, and evaluation. The new 17,500 square foot library facility at 83 W. High Street is expected to be completed in June 2027. The contract term is five years with options to renew for five successive one-year terms. Proposals are due by November 10, 2026, at 4:00 P.M. PST. Written questions are due by October 28, 2026. Evaluation criteria include compliance, understanding of scope and approach, experience, cost proposal, and references.
EVALUATION CRITERIA
Compliance with RFP requirements (10%), Understanding of Scope of Service / methods and approach (30%), Demonstrated, proven, and recent experience in successfully providing public library managed services in similar communities in California (20%), Cost proposal (25%), A minimum of five satisfactory references (15%)
REQUIRED ATTACHMENTS
8- Vendor Application Form
- Cover Letter
- Contractor Qualifications
- Technical Approach and Work Plan
- References
- Conflict of Interest
- Fee Proposal
- Financial Statements
REQUIRED STAFFING
5- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Moorpark, CA
- Projected sq ft
- 17,500 sq ft
Questions about this RFP
How do I respond to this RFP from City of Moorpark?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jessica Sandifer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Moorpark in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Sandifer. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Library Director, Children's Librarian, Teen Librarian, Supervisor, Library Associate II. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with RFP requirements (10%), Understanding of Scope of Service / methods and approach (30%), Demonstrated, proven, and recent experience in successfully providing public library managed ser..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Moorpark?
All active and historical solicitations from City of Moorpark are tracked and searchable. As a city agency, City of Moorpark regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Application Form, Cover Letter, Contractor Qualifications, Technical Approach and Work Plan, References, Conflict of Interest, Fee Proposal, Financial Statements. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Moorpark for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Moorpark, CA. The total projected area is 17500 sq ft. Review the full solicitation for detailed scope requirements.