City of Milpitas - Fire Extinguisher Inspection, Maintenance, Testing, Repair, Replacement and Related - 26-266 (2026)
City of MilpitasCity · Milpitas, CA- Due
- Nov 10, 2026
- 11 days left
- Posted
- Oct 6, 2026
- Contract term
- 5 years
- Primary contact
- Michelle Broughton
- (408) 586-3346
The 30-second brief
The City of Milpitas is soliciting bids for scheduled and as-needed fire extinguisher inspection, maintenance, testing, repair, recharging, replacement, inventory, and disposal services for an estimated 485 fire extinguishers across 17 City locations, fleet vehicles, and fire vehicles under a five-year contract term. The scope covers dry chemical, carbon dioxide (CO2), halon, water, and wet chemical kitchen (Class K) extinguishers, including hydrostatic testing and parts markup up to 10%. Contractors must possess a CSFM Portable Fire Extinguishers Concern License, CSFM Certificates of Registration for personnel, and California DIR registration, with services subject to prevailing wage requirements. The submission deadline is November 10, 2026, at 8:00 PM UTC, with questions due by October 20, 2026. Bids must be submitted electronically via OpenGov.
Lowest responsive and responsible Bidder based on the base bid alone
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Summary
The City of Milpitas is soliciting bids for scheduled and as-needed fire extinguisher inspection, maintenance, testing, repair, recharging, replacement, inventory, and disposal services for an estimated 485 fire extinguishers across 17 City locations, fleet vehicles, and fire vehicles under a five-year contract term.
The scope covers dry chemical, carbon dioxide (CO2), halon, water, and wet chemical kitchen (Class K) extinguishers, including hydrostatic testing and parts markup up to 10%. Contractors must possess a CSFM Portable Fire Extinguishers Concern License, CSFM Certificates of Registration for personnel, and California DIR registration, with services subject to prevailing wage requirements. The submission deadline is November 10, 2026, at 8:00 PM UTC, with questions due by October 20, 2026. Bids must be submitted electronically via OpenGov.
EVALUATION CRITERIA
Lowest responsive and responsible Bidder based on the base bid alone
REQUIRED ATTACHMENTS
10- IFB Submittal Forms
- Certification of Bidder
- Local Purchasing Preference Certificate
- Recycled Products Certificate
- Non-Collusion Declaration
- Bidder's Statement Regarding Insurance Coverage
- Worker's Compensation Insurance Certification
- Non-Discriminatory Employment Certificate
- Wage Theft Certification
- Current W-9
- Submit to
- https://procurement.opengov.com/portal/milpitas-ca
- Scope location
- Milpitas, CA
Questions about this IFB
How do I respond to this IFB from City of Milpitas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/milpitas-ca. For questions, contact Michelle Broughton.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Milpitas in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Broughton at (408) 586-3346. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible Bidder based on the base bid alone" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Milpitas?
All active and historical solicitations from City of Milpitas are tracked and searchable. As a city agency, City of Milpitas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IFB Submittal Forms, Certification of Bidder, Local Purchasing Preference Certificate, Recycled Products Certificate, Non-Collusion Declaration, Bidder's Statement Regarding Insurance Coverage, Worker. Review the full document from City of Milpitas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Milpitas, CA. Review the full solicitation for detailed scope requirements.