REQUEST FOR PROPOSALS On-Call Engineering Services CITY OF MILL VALLEY
City of Mill ValleyCity · Mill Valley, CA- Due
- Sep 24, 2025
- Deadline passed
- Posted
- Sep 3, 2025
- Contract term
- 3 years
- Primary contact
- Sarah Kadlec
- (415) 384-4800 ext. 6
The 30-second brief
The City of Mill Valley is requesting proposals from qualified organizations for on-call engineering services related to maintenance and CIP projects. The contracts will be for three-year terms with an option to renew for two additional years.
Project Team, Understanding and Approach, Project Management, Experience with Similar Projects, Proximity to the Project Involved
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Summary
The City of Mill Valley is requesting proposals from qualified organizations for on-call engineering services related to maintenance and CIP projects. The contracts will be for three-year terms with an option to renew for two additional years.
EVALUATION CRITERIA
5- Project Team
- Understanding and Approach
- Project Management
- Experience with Similar Projects
- Proximity to the Project Involved
REQUIRED ATTACHMENTS
3- Proposal Cover Sheet
- On-Call Task Order Form
- Sample Professional Services Agreement
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Mill Valley, CA
Questions about this RFP
How do I respond to this RFP from City of Mill Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sarah Kadlec.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Mill Valley in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Kadlec at (415) 384-4800 ext. 6. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Team, Understanding and Approach, Project Management, Experience with Similar Projects, Proximity to the Project Involved" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mill Valley?
All active and historical solicitations from City of Mill Valley are tracked and searchable. As a city agency, City of Mill Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Sheet, On-Call Task Order Form, Sample Professional Services Agreement. Review the full document from City of Mill Valley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mill Valley, CA. Review the full solicitation for detailed scope requirements.