City of Middletown Water Maintenance Supplies RFP 2026
City of Middletown, City of Middletown, OH·City
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- Primary Contact
- Kayla Carle · (513) 425-7832
- Contract Term
- 1 year
- Scope Location
- Middletown, Ohio
- Submission Address
- City Purchasing Office, second floor, City Building, One Donham Plaza, Middletown, OH 45042
SUMMARY
The City of Middletown, Ohio, is seeking bids for contract pricing for various water maintenance repair parts and other assorted items. The contract period is for twelve months, with an option for renewal.
EVALUATION CRITERIA
Compliance with specifications, References, Delivery time, Total delivered net price, Availability of service, Availability of replacement parts, Guarantees, Bidder past history in performance, Ease of maintenance and operations on item bid.
REQUIRED DELIVERABLES
Water maintenance repair parts and other assorted items.
REQUIRED ATTACHMENTS
Guarantees (include copy), Proof of authorized dealer status (if requested), Exception(s) to the Bid Conditions and Specifications (if applicable), Addenda acknowledgement.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Middletown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Purchasing Office, second floor, City Building, One Donham Plaza, Middletown, OH 45042. For questions, contact Kayla Carle.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with specifications, References, Delivery time, Total delivered net price, Availability of service, Availability of replacement parts, Guarantees, Bidder past history in performance, Ease o..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Middletown?
All active and historical solicitations from City of Middletown are tracked and searchable. As a city agency, City of Middletown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Guarantees (include copy), Proof of authorized dealer status (if requested), Exception(s) to the Bid Conditions and Specifications (if applicable), Addenda acknowledgement.. Review the full document from City of Middletown for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Middletown in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kayla Carle at (513) 425-7832. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Middletown, Ohio. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Water maintenance repair parts and other assorted items.. Proposals should clearly address how each deliverable will be met.
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