City of Middletown Health Care Agent of Record RFQ 2026
City of MiddletownCity · Middletown, OH- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 3, 2026
- Contract term
- 3 years
- Primary contact
- Kayla Carle
- (513) 425-7832
The 30-second brief
The City of Middletown is requesting Statements of Qualifications from firms offering consulting services for Agent of Record for Health Care Services for its employees. The services include ongoing plan monitoring, expert advice, and assistance with legal and regulatory compliance.
Statements of Qualifications, Cover Letter, Narrative, Management Section, Cost for Services, Questionnaire, Financial Statement, City Forms
Adequate technical and financial resources, experience, organization, technical skill, satisfactory record of performance, comparable cost figures
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Summary
The City of Middletown is requesting Statements of Qualifications from firms offering consulting services for Agent of Record for Health Care Services for its employees. The services include ongoing plan monitoring, expert advice, and assistance with legal and regulatory compliance.
EVALUATION CRITERIA
6- Adequate technical and financial resources
- Experience
- Organization
- Technical skill
- Satisfactory record of performance
- Comparable cost figures
REQUIRED DELIVERABLES
8- Statements of Qualifications
- Cover Letter
- Narrative
- Management Section
- Cost for Services
- Questionnaire
- Financial Statement
- City Forms
REQUIRED ATTACHMENTS
3- Questionnaire
- Financial Statement
- City Forms
- Submit to
- City Purchasing Office, second floor, City Building, One Donham Plaza, Middletown, OH 45042
- Duration
- 36 months
- Scope location
- Middletown, Ohio
Questions about this RFQ
How do I respond to this RFQ from City of Middletown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Purchasing Office, second floor, City Building, One Donham Plaza, Middletown, OH 45042. For questions, contact Kayla Carle.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Middletown in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kayla Carle at (513) 425-7832. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Statements of Qualifications, Cover Letter, Narrative, Management Section, Cost for Services, Questionnaire, Financial Statement, City Forms. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adequate technical and financial resources, experience, organization, technical skill, satisfactory record of performance, comparable cost figures" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Middletown?
All active and historical solicitations from City of Middletown are tracked and searchable. As a city agency, City of Middletown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Questionnaire, Financial Statement, City Forms. Review the full document from City of Middletown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Middletown, Ohio. Review the full solicitation for detailed scope requirements.