City of McMinnville Fire Department Protected Premises Dedicated Function Fire, Smoke & CO Detection System RFP
City of McMinnvilleCity · McMinnville, TN- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Jul 28, 2026
- Primary contact
- Martin White
- (931) 473-3435
The 30-second brief
The City of McMinnville Fire Department is soliciting proposals for the installation of a dedicated function fire, smoke, and CO detection system at two fire stations. Bids are due by September 4, 2026.
Lowest and/or best bid, commitment to expedient delivery, commitment to general conditions, completeness of proposal, manufacturing and delivery schedule, contractor capabilities, equipment supplier capabilities
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Summary
The City of McMinnville Fire Department is soliciting proposals for the installation of a dedicated function fire, smoke, and CO detection system at two fire stations. Bids are due by September 4, 2026.
EVALUATION CRITERIA
7- Lowest and/or best bid
- Commitment to expedient delivery
- Commitment to general conditions
- Completeness of proposal
- Manufacturing and delivery schedule
- Contractor capabilities
- Equipment supplier capabilities
REQUIRED ATTACHMENTS
15- EXCEPTIONS page
- Proof of general liability insurance
- Proof of worker's compensation insurance
- Proof of automobile liability insurance
- Proof of product liability and facility insurance
- Rendering and detailed description of work
- Product data sheets
- Control unit and device listings
- Riser diagrams
- Wiring details
- Battery calculations
- Sequence of operations
- Installation and testing procedures
- Copy of factory warranty
- Proposal Form
- Submit to
- Office of the City Recorder, McMinnville City Hall, 101 East Main Street, P.O. Box 7088, McMinnville, Tennessee, 37111
- Scope location
- McMinnville, TN
Questions about this RFP
How do I respond to this RFP from City of McMinnville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Recorder, McMinnville City Hall, 101 East Main Street, P.O. Box 7088, McMinnville, Tennessee, 37111. For questions, contact Martin White.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of McMinnville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Martin White at (931) 473-3435. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and/or best bid, commitment to expedient delivery, commitment to general conditions, completeness of proposal, manufacturing and delivery schedule, contractor capabilities, equipment supplier c..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of McMinnville?
All active and historical solicitations from City of McMinnville are tracked and searchable. As a city agency, City of McMinnville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EXCEPTIONS page, proof of general liability insurance, proof of worker's compensation insurance, proof of automobile liability insurance, proof of product liability and facility insurance, rendering a. Review the full document from City of McMinnville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McMinnville, TN. Review the full solicitation for detailed scope requirements.