City of Maryville Invitation to Bid 2027-06 - Decorative Lights
City of MaryvilleCity · Maryville, TN- Due
- Oct 29, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Lee Paine
- (865) 273-3332
The 30-second brief
The City of Maryville is seeking bids for decorative lighting, specifically Holophane decorative lights to provide uniformity in aesthetics throughout the City of Maryville, Tennessee. The initial purchase intent includes twenty-four (24) Post Top units (Item 1: PTUE3-P20-40K-MVOLT-GL3-BK-BL-PR7-NL1X1) and thirty-two (32) GranVille units (Item 2: GVD3-P30-30K-MVOLT-MS-GL3-BK-PR7-L03). Bidders must bid as specified; alternates will not be considered. Responses are due by October 29, 2026, at 2:00 p.m. Eastern Time, with a question deadline of October 21, 2026, at 12:00 p.m. The contract term is for one (1) year with four (4) additional one-year renewal options. Evaluation is based on Best Value, weighted 80 points for cost and 20 points for lead time.
Item 1 – PTUE3-P20-40K-MVOLT-GL3-BK-BL-PR7-NL1X1, Item 2 – GVD3-P30-30K-MVOLT-MS-GL3-BK-PR7-L03
Cost 80 Points, Lead Time 20 Points
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Summary
The City of Maryville is seeking bids for decorative lighting, specifically Holophane decorative lights to provide uniformity in aesthetics throughout the City of Maryville, Tennessee.
The initial purchase intent includes twenty-four (24) Post Top units (Item 1: PTUE3-P20-40K-MVOLT-GL3-BK-BL-PR7-NL1X1) and thirty-two (32) GranVille units (Item 2: GVD3-P30-30K-MVOLT-MS-GL3-BK-PR7-L03). Bidders must bid as specified; alternates will not be considered. Responses are due by October 29, 2026, at 2:00 p.m. Eastern Time, with a question deadline of October 21, 2026, at 12:00 p.m. The contract term is for one (1) year with four (4) additional one-year renewal options. Evaluation is based on Best Value, weighted 80 points for cost and 20 points for lead time.
EVALUATION CRITERIA
Cost 80 Points, Lead Time 20 Points
REQUIRED DELIVERABLES
Item 1 – PTUE3-P20-40K-MVOLT-GL3-BK-BL-PR7-NL1X1, Item 2 – GVD3-P30-30K-MVOLT-MS-GL3-BK-PR7-L03
REQUIRED ATTACHMENTS
7- Mandatory Cover Page
- Mandatory Bid Pricing Sheet
- Factory detailed sheet
- W-9
- Iran Divestment Act/No Boycott of Israel Affidavit
- Non-Collusion Affidavit
- Title VI Assurance
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Maryville, TN
Questions about this ITB
How do I respond to this ITB from City of Maryville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lee Paine.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Maryville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lee Paine at (865) 273-3332. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Item 1 – PTUE3-P20-40K-MVOLT-GL3-BK-BL-PR7-NL1X1, Item 2 – GVD3-P30-30K-MVOLT-MS-GL3-BK-PR7-L03. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost 80 Points, Lead Time 20 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Maryville?
All active and historical solicitations from City of Maryville are tracked and searchable. As a city agency, City of Maryville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Mandatory Cover Page, Mandatory Bid Pricing Sheet, factory detailed sheet, W-9, Iran Divestment Act/No Boycott of Israel Affidavit, Non-Collusion Affidavit, Title VI Assurance. Review the full document from City of Maryville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Maryville, TN. Review the full solicitation for detailed scope requirements.