City of Maryville Bulk Motor Oil and Fluids - Invitation To Bid 2027-08, 2027
City of MaryvilleCity · Maryville, TN- Due
- Nov 20, 2026
- 17 days left
- Contract term
- 1 year
- Primary contact
- Lee Paine
- (865) 273-3332
The 30-second brief
The City of Maryville is soliciting bids for Bulk Motor Oil and Fluids under Invitation to Bid 2027-08. Required products include 10W30 Diesel CK4 bulk tank and 55 gallon drum, hydraulic fluid AW-68 bulk tank, DEF fluid bulk tank, 5W30 and 5W20 synthetic blend, 0W20 full synthetic, 15W40 diesel CK4, transmission fluid, and engine coolant pre mix, all required to be DEXOS approved. Quantities are estimated based on previous usage. The submission deadline is November 20, 2026, at 2:00 p.m. Eastern Time, with a question deadline of November 12, 2026, at 12:00 p.m. Responses may be submitted via email to [email protected] or as a hard copy to the Operations Center Purchasing Office in Maryville, Tennessee. The initial contract term is one year with the option to renew for four additional one-year periods.
10W30 Diesel CK4 Bulk 275 Gallon Tank, Hydraulic Fluid AW-68 Bulk 275 Gallon Tank, DEF Fluid Bulk 330 Gallon Tank, 5W30 Synthetic Blend 55 Gallon Drum, 5W20 Synthetic Blend 55 Gallon Drum, 0W20 Full Synthetic 55 Gallon Drum, 10W30 Diesel CK4 55 Gallon Drum, 15W40 Diesel CK4 55 Gallon Drum, Transmission Fluid Allison Approved 55 Gallon Drum, Engine Coolant Pre Mix 55 Gallon Drum
Cost 80 Points, Lead Time 20 Points
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Summary
The City of Maryville is soliciting bids for Bulk Motor Oil and Fluids under Invitation to Bid 2027-08.
Required products include 10W30 Diesel CK4 bulk tank and 55 gallon drum, hydraulic fluid AW-68 bulk tank, DEF fluid bulk tank, 5W30 and 5W20 synthetic blend, 0W20 full synthetic, 15W40 diesel CK4, transmission fluid, and engine coolant pre mix, all required to be DEXOS approved. Quantities are estimated based on previous usage. The submission deadline is November 20, 2026, at 2:00 p.m. Eastern Time, with a question deadline of November 12, 2026, at 12:00 p.m. Responses may be submitted via email to [email protected] or as a hard copy to the Operations Center Purchasing Office in Maryville, Tennessee. The initial contract term is one year with the option to renew for four additional one-year periods.
EVALUATION CRITERIA
Cost 80 Points, Lead Time 20 Points
REQUIRED DELIVERABLES
10- 10W30 Diesel CK4 Bulk 275 Gallon Tank
- Hydraulic Fluid AW-68 Bulk 275 Gallon Tank
- DEF Fluid Bulk 330 Gallon Tank
- 5W30 Synthetic Blend 55 Gallon Drum
- 5W20 Synthetic Blend 55 Gallon Drum
- 0W20 Full Synthetic 55 Gallon Drum
- 10W30 Diesel CK4 55 Gallon Drum
- 15W40 Diesel CK4 55 Gallon Drum
- Transmission Fluid Allison Approved 55 Gallon Drum
- Engine Coolant Pre Mix 55 Gallon Drum
REQUIRED ATTACHMENTS
7- Mandatory Cover Page
- Mandatory Bid Pricing Sheet
- W-9
- Iran Divestment Act / No Boycott of Israel Affidavit
- Non-Collusion Affidavit
- Title VI Assurance
- Certificate of Insurance
- Submit to
- [email protected] or 332 Home Ave, Maryville, TN 37801
- Duration
- 60 months
- Scope location
- Maryville, TN
Questions about this BID
How do I respond to this Bid from City of Maryville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 332 Home Ave, Maryville, TN 37801. For questions, contact Lee Paine.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Maryville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lee Paine at (865) 273-3332. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 10W30 Diesel CK4 Bulk 275 Gallon Tank, Hydraulic Fluid AW-68 Bulk 275 Gallon Tank, DEF Fluid Bulk 330 Gallon Tank, 5W30 Synthetic Blend 55 Gallon Drum, 5W20 Synthetic Blend 55 Gallon Drum, 0W20 Full Synthetic 55 Gallon Drum, 10W30 Diesel CK4 55 Gallon Drum, 15W40 Diesel CK4 55 Gallon Drum, Transmiss. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost 80 Points, Lead Time 20 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Maryville?
All active and historical solicitations from City of Maryville are tracked and searchable. As a city agency, City of Maryville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Mandatory Cover Page, Mandatory Bid Pricing Sheet, W-9, Iran Divestment Act / No Boycott of Israel Affidavit, Non-Collusion Affidavit, Title VI Assurance, Certificate of Insurance. Review the full document from City of Maryville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Maryville, TN. Review the full solicitation for detailed scope requirements.