City of Marysville - Wilson Sports Complex Field Lighting Replacement Project - 2026
City of MarysvilleCity · Marysville, CA- Due
- Aug 13, 2026
- Deadline passed
- Posted
- Jul 15, 2026
- Primary contact
- Jerry Handy
- (530) 749-3902
The 30-second brief
The City of Marysville Public Works Department is soliciting bids for the Wilson Sports Complex Field Lighting Replacement Project at Wilson Park (River Front Ballfields), Marysville, CA. The work involves design-build services, labor, equipment, and materials for an LED retrofit of existing outdoor sports-field lighting systems across two ballfields, including photometric design meeting IES and ANSI standards, structural analysis of existing poles, removal and lawful disposal of existing metal halide fixtures and remote ballasts, supply and installation of new LED sports-lighting fixtures, control systems, wiring, mounting hardware, surge protection, and lower-level security lighting replacement. The project cost estimate is $125,000, with a completion deadline of October 30, 2026. A mandatory pre-bid site meeting is scheduled for July 30, 2026, at 11:00 AM, with questions and RFIs due by August 3, 2026, 5:00 PM. Sealed bids are due no later than August 13, 2026, at 2:00 PM at the City Clerk's office.
Mobilization / Demobilization; Design & Engineering – photometric layouts, Aiming diagrams, Single-line electrical diagrams, Product data & submittals; Structural / pole loading analysis and certification (both fields); Demolition – removal & lawful disposal of existing fixtures, Crossarms (as required), Remote ballasts, And abandoned wiring; LED sports-lighting fixtures & materials – Field 1; LED sports-lighting fixtures & materials – Field 2; Lighting control system (per-field control, Scheduling, Manual override); Installation, Wiring & surge protection – Field 1; Installation, Wiring & surge protection – Field 2; Security / area lighting replacement (lower-level fixtures, Both fields); Aiming, Testing, Commissioning & light-level verification; Training, O&M manuals, Warranty documentation & project closeout
Lowest responsive and responsible Bidder
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Summary
The City of Marysville Public Works Department is soliciting bids for the Wilson Sports Complex Field Lighting Replacement Project at Wilson Park (River Front Ballfields), Marysville, CA. The work involves design-build services, labor, equipment, and materials for an LED retrofit of existing outdoor sports-field lighting systems across two ballfields, including photometric design meeting IES and ANSI standards, structural analysis of existing poles, removal and lawful disposal of existing metal halide fixtures and remote ballasts, supply and installation of new LED sports-lighting fixtures, control systems, wiring, mounting hardware, surge protection, and lower-level security lighting replacement.
The project cost estimate is $125,000, with a completion deadline of October 30, 2026. A mandatory pre-bid site meeting is scheduled for July 30, 2026, at 11:00 AM, with questions and RFIs due by August 3, 2026, 5:00 PM. Sealed bids are due no later than August 13, 2026, at 2:00 PM at the City Clerk's office.
EVALUATION CRITERIA
Lowest responsive and responsible Bidder
REQUIRED DELIVERABLES
12- Mobilization / Demobilization
- Design & Engineering – photometric layouts, Aiming diagrams, Single-line electrical diagrams, Product data & submittals
- Structural / pole loading analysis and certification (both fields)
- Demolition – removal & lawful disposal of existing fixtures, Crossarms (as required), Remote ballasts, And abandoned wiring
- LED sports-lighting fixtures & materials – Field 1
- LED sports-lighting fixtures & materials – Field 2
- Lighting control system (per-field control, Scheduling, Manual override)
- Installation, Wiring & surge protection – Field 1
- Installation, Wiring & surge protection – Field 2
- Security / area lighting replacement (lower-level fixtures, Both fields)
- Aiming, Testing, Commissioning & light-level verification
- Training, O&M manuals, Warranty documentation & project closeout
REQUIRED ATTACHMENTS
10- Signed Bid Proposal
- Bid Schedule of Values
- Bid Security
- Non-Collusion Declaration
- Experience & Qualification Form
- Attachment 1 – Customer Reference Form
- Completed Designation of Subcontractors
- Bidder’s Checklist
- Preliminary photometric layout and fixture data
- All Addenda signed and acknowledged
- Submit to
- City Clerk’s office at 526 C Street, Marysville, CA 95901
- Scope location
- Marysville, CA
Questions about this BID
How do I respond to this Bid from City of Marysville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk’s office at 526 C Street, Marysville, CA 95901. For questions, contact Jerry Handy.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Marysville in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jerry Handy at (530) 749-3902. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mobilization / Demobilization; Design & Engineering – photometric layouts, Aiming diagrams, Single-line electrical diagrams, Product data & submittals; Structural / pole loading analysis and certification (both fields); Demolition – removal & lawful disposal of existing fixtures, Crossarms (as requi. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible Bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Marysville?
All active and historical solicitations from City of Marysville are tracked and searchable. As a city agency, City of Marysville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Bid Proposal, Bid Schedule of Values, Bid Security, Non-Collusion Declaration, Experience & Qualification Form, Attachment 1 – Customer Reference Form, Completed Designation of Subcontractors,. Review the full document from City of Marysville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marysville, CA. Review the full solicitation for detailed scope requirements.