City of Martinsburg 2026 HMA Paving and Sidewalk Ramps Bid
City of MartinsburgCity · Martinsburg, WV- Due
- Sep 3, 2026
- Deadline passed
- Posted
- Aug 14, 2026
- Primary contact
- Jeff Wilkerson
- (304) 264-2126
The 30-second brief
The City of Martinsburg is soliciting sealed bids for the 2026 HMA Paving project. The scope of work includes preparation, repair, and hot-mix asphalt (HMA) paving of approximately 15,340 linear feet of city streets, including milling 2 inches of existing surface and applying a 2-inch average thickness wearing course. Major project components include 5,192 tons of asphalt, 11 ADA ramp replacements, manhole adjustments, and pavement markings. Work locations span 22 specific sites including Rosemont Avenue, Wilson Street, and Memorial Park Drive. Requirements include a 10% bid bond, 100% performance bond, West Virginia state contractor's license, and a City business license. Bids are due by 10:30 a.m. on September 3, 2026, with a substantial completion deadline of December 31, 2026.
Proposal, Bid Bond, Non-Collusion Affidavit, Affirmative Action Plan Affidavit, Copies of Licenses, Product Submittals for Pavers/Tiles
Ability to comply with specifications and project cost
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Summary
The City of Martinsburg is soliciting sealed bids for the 2026 HMA Paving project.
The scope of work includes preparation, repair, and hot-mix asphalt (HMA) paving of approximately 15,340 linear feet of city streets, including milling 2 inches of existing surface and applying a 2-inch average thickness wearing course. Major project components include 5,192 tons of asphalt, 11 ADA ramp replacements, manhole adjustments, and pavement markings. Work locations span 22 specific sites including Rosemont Avenue, Wilson Street, and Memorial Park Drive. Requirements include a 10% bid bond, 100% performance bond, West Virginia state contractor's license, and a City business license. Bids are due by 10:30 a.m. on September 3, 2026, with a substantial completion deadline of December 31, 2026.
EVALUATION CRITERIA
Ability to comply with specifications and project cost
REQUIRED DELIVERABLES
6- Proposal
- Bid Bond
- Non-Collusion Affidavit
- Affirmative Action Plan Affidavit
- Copies of Licenses
- Product Submittals for Pavers/Tiles
REQUIRED ATTACHMENTS
4- Non-Collusion Affidavit
- Affirmative Action Plan Affidavit
- Statement of Qualifications for Sidewalk Ramps
- Certificate of Equal Opportunity Employment
- Submit to
- 232 N. Queen Street, Martinsburg, West Virginia 25401
- Scope location
- Martinsburg, WV
Questions about this BID
How do I respond to this Bid from City of Martinsburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 232 N. Queen Street, Martinsburg, West Virginia 25401. For questions, contact Jeff Wilkerson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Martinsburg in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Wilkerson at (304) 264-2126. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Bid Bond, Non-Collusion Affidavit, Affirmative Action Plan Affidavit, Copies of Licenses, Product Submittals for Pavers/Tiles. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to comply with specifications and project cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Martinsburg?
All active and historical solicitations from City of Martinsburg are tracked and searchable. As a city agency, City of Martinsburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Affirmative Action Plan Affidavit, Statement of Qualifications for Sidewalk Ramps, Certificate of Equal Opportunity Employment. Review the full document from City of Martinsburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Martinsburg, WV. Review the full solicitation for detailed scope requirements.