City of Martinsburg Downtown Street Light Removal and Installation Project Bid Manual 2026
City of MartinsburgCity · Martinsburg, WV- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Contract term
- 1 year
- Primary contact
- Ccummings
The 30-second brief
The City of Martinsburg is soliciting sealed bids for the removal and replacement of approximately 140 green decorative street light poles and globe fixtures within the downtown project area. The City will furnish the replacement poles and fixtures, while the contractor is responsible for all labor, supervision, equipment, internal pole wiring, GFCI receptacles, photocells, and traffic/pedestrian controls. This unit-price contract is funded through Congressional Directed Spending and requires a 5% bid bond and a 100% performance bond. A voluntary site visit is scheduled for September 14, 2026, at 10:00 a.m. Bids are due by 9:00 a.m. on September 30, 2026, with an anticipated contract award on October 8, 2026. The project must reach final completion before December 31, 2027.
Bid Forms 1-10, Bid Bond, Project Schedule, Production Rate, Location-by-location completion and testing record
Lowest responsive and responsible bidder, Licensing, Experience, Qualifications of key personnel, Availability of equipment, Ability to meet schedule, Completeness of bid, Federal eligibility
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Summary
The City of Martinsburg is soliciting sealed bids for the removal and replacement of approximately 140 green decorative street light poles and globe fixtures within the downtown project area.
The City will furnish the replacement poles and fixtures, while the contractor is responsible for all labor, supervision, equipment, internal pole wiring, GFCI receptacles, photocells, and traffic/pedestrian controls. This unit-price contract is funded through Congressional Directed Spending and requires a 5% bid bond and a 100% performance bond. A voluntary site visit is scheduled for September 14, 2026, at 10:00 a.m. Bids are due by 9:00 a.m. on September 30, 2026, with an anticipated contract award on October 8, 2026. The project must reach final completion before December 31, 2027.
EVALUATION CRITERIA
8- Lowest responsive and responsible bidder
- Licensing
- Experience
- Qualifications of key personnel
- Availability of equipment
- Ability to meet schedule
- Completeness of bid
- Federal eligibility
REQUIRED DELIVERABLES
5- Bid Forms 1-10
- Bid Bond
- Project Schedule
- Production Rate
- Location-by-location completion and testing record
REQUIRED ATTACHMENTS
9- Bid Forms 1-10
- Bid Bond
- Certificate of Insurance
- West Virginia Business Registration Certificate
- WV Contractor License
- WV Electrical Contractor License
- Project Schedule
- Required References
- Acknowledgment of Addenda
- Submit to
- Office of the City Manager, 2nd Floor, 232 N. Queen Street, Martinsburg, WV 25401
- Scope location
- Martinsburg, WV
Questions about this BID
How do I respond to this Bid from City of Martinsburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Manager, 2nd Floor, 232 N. Queen Street, Martinsburg, WV 25401. For questions, contact Ccummings.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Martinsburg in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ccummings. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Forms 1-10, Bid Bond, Project Schedule, Production Rate, Location-by-location completion and testing record. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, Licensing, Experience, Qualifications of key personnel, Availability of equipment, Ability to meet schedule, Completeness of bid, Federal eligibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Martinsburg?
All active and historical solicitations from City of Martinsburg are tracked and searchable. As a city agency, City of Martinsburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Forms 1-10, Bid Bond, Certificate of Insurance, West Virginia Business Registration Certificate, WV Contractor License, WV Electrical Contractor License, Project Schedule, Required References, Ack. Review the full document from City of Martinsburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Martinsburg, WV. Review the full solicitation for detailed scope requirements.