City of Marion Facilities Condition & Space Assessment RFP 2026
City of MarionCity · Marion, IA- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 7, 2026
- Primary contact
- Jacob Hahn
- (319) 743-6340
The 30-second brief
The City of Marion is soliciting proposals for a comprehensive facilities condition assessment and space needs analysis for City-owned buildings. The project includes capital planning and maintenance prioritization, with a budget of $170,000 for Fiscal Year 2027.
Project Management Plan, Facility Inventory Database, Facility Condition Assessment Report, Space Needs Assessment Report, Deferred Maintenance Summary, Preventative Maintenance Tasks & Schedules, Capital Improvement Plan, Five- Ten- and Twenty-Year Capital Forecasts, Cost Estimating Workbook, Digital photographs, Facility Condition Index calculations, Electronic asset database, GIS-compatible inventory, Final report, City Council presentation
Project Approach (25 points), Project Design Team (15 points), Past Relevant Experience (20 points), Qualifications (25 points), Cost (10 points), Project Schedule (5 points)
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Summary
The City of Marion is soliciting proposals for a comprehensive facilities condition assessment and space needs analysis for City-owned buildings. The project includes capital planning and maintenance prioritization, with a budget of $170,000 for Fiscal Year 2027.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
15- Project Management Plan
- Facility Inventory Database
- Facility Condition Assessment Report
- Space Needs Assessment Report
- Deferred Maintenance Summary
- Preventative Maintenance Tasks & Schedules
- Capital Improvement Plan
- Five- Ten- and Twenty-Year Capital Forecasts
- Cost Estimating Workbook
- Digital photographs
- Facility Condition Index calculations
- Electronic asset database
- GIS-compatible inventory
- Final report
- City Council presentation
REQUIRED ATTACHMENTS
5- Form A - References
- Form B - True/False Statements
- Form C - Exceptions
- Form D - Cost Proposal
- Form E - Proposer Acknowledgement and Acceptance
REQUIRED STAFFING
Project Manager, key personnel
- Submit to
- [email protected]
- Scope location
- Marion, IA
Questions about this RFP
How do I respond to this RFP from City of Marion?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jacob Hahn.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Marion in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacob Hahn at (319) 743-6340. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, key personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Facility Inventory Database, Facility Condition Assessment Report, Space Needs Assessment Report, Deferred Maintenance Summary, Preventative Maintenance Tasks & Schedules, Capital Improvement Plan, Five- Ten- and Twenty-Year Capital Forecasts, Cost Estimating Workbook, Digit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (25 points), Project Design Team (15 points), Past Relevant Experience (20 points), Qualifications (25 points), Cost (10 points), Project Schedule (5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Marion?
All active and historical solicitations from City of Marion are tracked and searchable. As a city agency, City of Marion regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form A - References, Form B - True/False Statements, Form C - Exceptions, Form D - Cost Proposal, Form E - Proposer Acknowledgement and Acceptance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Marion for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marion, IA. Review the full solicitation for detailed scope requirements.