City of Lynn Haven Notice of Intent to Award a Sole Source - HLP Inc 2026
City of Lynn HavenCity · Lynn Haven, FL- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Apr 6, 2026
- Primary contact
- Cory Bracy
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Summary
The City of Lynn Haven is issuing a notice of intent to award a sole source agreement to HLP, Inc. for the renewal of software licensing, hosting, and support services for the City's existing Chameleon Software animal shelter management system.
The platform manages animal intake, medical records, adoptions, licensing, reporting, and regulatory compliance. Any vendor capable of providing the full scope of services must submit a response by April 15, 2026. The response must include vendor contact information, software developer authorization documentation, compatibility evidence, animal shelter management experience, and municipal client references.
REQUIRED ATTACHMENTS
5- Vendor name and contact information
- Documentation demonstrating authorization from the software developer
- Evidence of ability to provide compatible licensing and support
- Experience supporting animal shelter management systems
- References for similar municipal clients
- Submit to
- [email protected]
- Scope location
- Lynn Haven, FL
Questions about this RFI
How do I respond to this RFI from City of Lynn Haven?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Cory Bracy.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including City of Lynn Haven in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cory Bracy. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Lynn Haven?
All active and historical solicitations from City of Lynn Haven are tracked and searchable. As a city agency, City of Lynn Haven regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor name and contact information, Documentation demonstrating authorization from the software developer, Evidence of ability to provide compatible licensing and support, Experience supporting anima. Review the full document from City of Lynn Haven for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lynn Haven, FL. Review the full solicitation for detailed scope requirements.