City of Loudon Vehicle Replacement Program Bid 2026
City of LoudonCity · Loudon, TN- Due
- Mar 19, 2026
- Deadline passed
- Posted
- Mar 4, 2026
- Primary contact
- Daniel Lovett
- (865) 458-7502
The 30-second brief
The City of Loudon is soliciting sealed bids for the trade-in of used vehicles and purchase of new vehicles to replace aging units. Specifications include Ford XL and XLT 1/2, van, and 3/4Ton 4x4 Truck 4 door or equal, with a minimum V-8 engine, automatic transmission, 4x4 drive, and manufacturer standard white color. Bids are due March 19, 2026.
New, Unused vehicles meeting specifications, Delivery, Documentation, Manuals, Manufacturer's certificate of origin and warranty.
Total price (net of trade-ins), Compliance with specifications, Warranty coverage, Delivery time
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Summary
The City of Loudon is soliciting sealed bids for the trade-in of used vehicles and purchase of new vehicles to replace aging units.
Specifications include Ford XL and XLT 1/2, van, and 3/4Ton 4x4 Truck 4 door or equal, with a minimum V-8 engine, automatic transmission, 4x4 drive, and manufacturer standard white color. Bids are due March 19, 2026.
EVALUATION CRITERIA
4- Total price (net of trade-ins)
- Compliance with specifications
- Warranty coverage
- Delivery time
REQUIRED DELIVERABLES
6- New
- Unused vehicles meeting specifications
- Delivery
- Documentation
- Manuals
- Manufacturer's certificate of origin and warranty
- Submit to
- City of Loudon- 2480 Highway 72 N, Loudon, TN 37774
- Scope location
- Loudon, TN
Questions about this BID
How do I respond to this Bid from City of Loudon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City of Loudon- 2480 Highway 72 N, Loudon, TN 37774. For questions, contact Daniel Lovett.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Loudon in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daniel Lovett at (865) 458-7502. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New, Unused vehicles meeting specifications, Delivery, Documentation, Manuals, Manufacturer's certificate of origin and warranty.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total price (net of trade-ins), Compliance with specifications, Warranty coverage, Delivery time" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Loudon?
All active and historical solicitations from City of Loudon are tracked and searchable. As a city agency, City of Loudon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Loudon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Loudon, TN. Review the full solicitation for detailed scope requirements.