City of Lebanon Printing and Mailing Services RFQ 2025
City of LebanonCity · Lebanon, OR- Due
- Feb 7, 2025
- Deadline passed
- Posted
- Jan 8, 2025
- Primary contact
- Brandon Neish
- (541) 258-4212
The 30-second brief
The City of Lebanon is seeking proposals for utility bill printing and mailing services. This includes printing, stuffing, addressing, and mailing of utility bills, as well as data handling, security, and customer support.
Printing and mailing of utility bills, Data handling and security, Customer support.
Experience and qualifications, Pricing, References, Data storage and security
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Summary
The City of Lebanon is seeking proposals for utility bill printing and mailing services. This includes printing, stuffing, addressing, and mailing of utility bills, as well as data handling, security, and customer support.
EVALUATION CRITERIA
4- Experience and qualifications
- Pricing
- References
- Data storage and security
REQUIRED DELIVERABLES
3- Printing and mailing of utility bills
- Data handling and security
- Customer support
REQUIRED ATTACHMENTS
6- Company overview
- Pricing
- References
- Data handling and security description
- Timeline
- Additional services
- Submit to
- City of Lebanon, Oregon, c/o Brandon Neish, Finance Director, 925 S. Main Street, Lebanon, OR 97355
Questions about this RFQ
How do I respond to this RFQ from City of Lebanon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 7, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Lebanon, Oregon, c/o Brandon Neish, Finance Director, 925 S. Main Street, Lebanon, OR 97355. For questions, contact Brandon Neish.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Lebanon in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Neish at (541) 258-4212. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Printing and mailing of utility bills, Data handling and security, Customer support.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, Pricing, References, Data storage and security" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lebanon?
All active and historical solicitations from City of Lebanon are tracked and searchable. As a city agency, City of Lebanon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company overview, Pricing, References, Data handling and security description, Timeline, Additional services. Review the full document from City of Lebanon for the complete list.