City of Las Cruces Multi-Function Copiers and Managed Print Services RFP 25-26-001
City of Las CrucesCity · Las Cruces, NM- Due
- Dec 2, 2025
- Deadline passed
- Posted
- Oct 10, 2025
- Primary contact
- Virginia Barela
- (575) 541-2514
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Summary
The City of Las Cruces (CITY) is soliciting proposals from qualified firms to establish an agreement for multi-function copiers and managed print services.
The scope of work includes providing multi-function devices (MFDs) and comprehensive managed print solutions as described in the solicitation documents. This project is identified by project ID 25-26-001. Proposals are due by December 2, 2025, at 11:00 PM. A notice of interest deadline is set for November 25, 2025. Submissions should be directed to the City's PO Box in Las Cruces, NM. Primary contact for this procurement is Virginia Barela at (575) 541-2514.
- Submit to
- PO Box 20000, Las Cruces, NM, 88004
- Scope location
- Las Cruces, NM
Questions about this RFP
How do I respond to this RFP from City of Las Cruces?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2025. Submissions should be delivered to: PO Box 20000, Las Cruces, NM, 88004. For questions, contact Virginia Barela.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Las Cruces in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Virginia Barela at (575) 541-2514. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Las Cruces?
All active and historical solicitations from City of Las Cruces are tracked and searchable. As a city agency, City of Las Cruces regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Las Cruces for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Las Cruces, NM. Review the full solicitation for detailed scope requirements.