City of Lancaster - Plant Material Supply and Delivery - RFP 2026-15 (2026)
City of LancasterCity · Lancaster, TX- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Primary contact
- Cheryl Womble
- (972) 218-1329
The 30-second brief
The City of Lancaster is seeking proposals from qualified and reputable plant material suppliers for the furnishing and delivery of landscape plant material to support upcoming City planting projects. The work involves supplying various container-grown plants including Autumn Sage, Mexican Feather Grass, Dwarf Hameln Grass, Purple-Leaf Wintercreeper, Dwarf Rosemary, Elijah Blue Fescue, and Andorra Juniper in one-gallon containers, totaling approximately 11,800 plants delivered to 700 E. Main Street, Lancaster, Texas. The submission deadline is September 30, 2026, at 2:00 p.m. Central, with a virtual pre-submittal conference on September 2, 2026, and a question deadline of September 23, 2026. Evaluation criteria include vendor qualifications, prior municipal experience, project approach and cost, and availability.
Autumn Sage – Red (Salvia greggii), Mexican Feather Grass (Nassella tenuissima), Dwarf Hameln Grass (Pennisetum alopecuroides 'Hameln'), Purple-Leaf Wintercreeper (Euonymus fortunei – purple-leaf cultivar), Dwarf Rosemary (Salvia rosmarinus – dwarf variety), Elijah Blue Fescue (Festuca glauca 'Elijah Blue'), Andorra Juniper (Juniperus horizontalis 'Andorra')
Vendor’s Overall Qualification (10), Prior Experience with other Municipalities/Counties (10), Project Approach and Cost (50), Availability (30)
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Summary
The City of Lancaster is seeking proposals from qualified and reputable plant material suppliers for the furnishing and delivery of landscape plant material to support upcoming City planting projects.
The work involves supplying various container-grown plants including Autumn Sage, Mexican Feather Grass, Dwarf Hameln Grass, Purple-Leaf Wintercreeper, Dwarf Rosemary, Elijah Blue Fescue, and Andorra Juniper in one-gallon containers, totaling approximately 11,800 plants delivered to 700 E. Main Street, Lancaster, Texas. The submission deadline is September 30, 2026, at 2:00 p.m. Central, with a virtual pre-submittal conference on September 2, 2026, and a question deadline of September 23, 2026. Evaluation criteria include vendor qualifications, prior municipal experience, project approach and cost, and availability.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Autumn Sage – Red (Salvia greggii)
- Mexican Feather Grass (Nassella tenuissima)
- Dwarf Hameln Grass (Pennisetum alopecuroides 'Hameln')
- Purple-Leaf Wintercreeper (Euonymus fortunei – purple-leaf cultivar)
- Dwarf Rosemary (Salvia rosmarinus – dwarf variety)
- Elijah Blue Fescue (Festuca glauca 'Elijah Blue')
- Andorra Juniper (Juniperus horizontalis 'Andorra')
REQUIRED ATTACHMENTS
7- Cost Proposal
- Availability and dedication
- Schedule
- References
- Required Forms
- Insurance certificates
- Bonding capacity
- Submit to
- https://ltxebid.ionwave.net/Login.aspx
- Scope location
- Lancaster, TX
Questions about this RFP
How do I respond to this RFP from City of Lancaster?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ltxebid.ionwave.net/Login.aspx. For questions, contact Cheryl Womble.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lancaster in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheryl Womble at (972) 218-1329. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Autumn Sage – Red (Salvia greggii), Mexican Feather Grass (Nassella tenuissima), Dwarf Hameln Grass (Pennisetum alopecuroides 'Hameln'), Purple-Leaf Wintercreeper (Euonymus fortunei – purple-leaf cultivar), Dwarf Rosemary (Salvia rosmarinus – dwarf variety), Elijah Blue Fescue (Festuca glauca 'Elija. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor’s Overall Qualification (10), Prior Experience with other Municipalities/Counties (10), Project Approach and Cost (50), Availability (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lancaster?
All active and historical solicitations from City of Lancaster are tracked and searchable. As a city agency, City of Lancaster regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal, Availability and dedication, Schedule, References, Required Forms, Insurance certificates, bonding capacity. Review the full document from City of Lancaster for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lancaster, TX. Review the full solicitation for detailed scope requirements.