City of Lancaster - Truck Route Study - RFQ 2026-20 (2026)
City of LancasterCity · Lancaster, TX- Due
- Nov 18, 2026
- 21 days left
- Posted
- Oct 14, 2026
- Primary contact
- Cheryl Womble
- (972) 218-1329
The 30-second brief
The City of Lancaster, Texas invites qualified consulting firms to submit qualifications to conduct a comprehensive Truck Route Study under RFQ 2026-20. The purpose of the study is to evaluate existing freight movement patterns, analyze truck travel volumes and origins/destinations, identify safety and congestion issues related to heavy vehicle traffic, and develop recommended truck routes and policy strategies that support economic development while protecting neighborhood quality of life. The scope includes project management, data collection and existing conditions mapping, analysis of truck movement and issues, development and evaluation of truck route alternatives, recommendations and implementation plans, public and stakeholder engagement, and preparation of final reports with GIS data. Submissions are due by November 18, 2026, at 2:00 p.m. Central, with an optional virtual pre-submittal meeting on November 4, 2026, and questions due by November 11, 2026. Evaluation criteria include understanding of the project and approach (30), experience with similar freight/truck studies (20), qualifications of key personnel (35), and cost effectiveness and value (15).
Project Management Plan, Existing Conditions Report, Truck Route Alternatives Memo, Stakeholder Meeting Summaries, Draft Truck Route Study, Final Truck Route Study (PDF + editable formats), GIS shapefiles and relevant data
Understanding of the project and clarity of approach, 30; Experience completing similar freight/truck studies, 20; Qualifications of key personnel, 35; Cost effectiveness and value, 15
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Summary
The City of Lancaster, Texas invites qualified consulting firms to submit qualifications to conduct a comprehensive Truck Route Study under RFQ 2026-20.
The purpose of the study is to evaluate existing freight movement patterns, analyze truck travel volumes and origins/destinations, identify safety and congestion issues related to heavy vehicle traffic, and develop recommended truck routes and policy strategies that support economic development while protecting neighborhood quality of life. The scope includes project management, data collection and existing conditions mapping, analysis of truck movement and issues, development and evaluation of truck route alternatives, recommendations and implementation plans, public and stakeholder engagement, and preparation of final reports with GIS data. Submissions are due by November 18, 2026, at 2:00 p.m. Central, with an optional virtual pre-submittal meeting on November 4, 2026, and questions due by November 11, 2026. Evaluation criteria include understanding of the project and approach (30), experience with similar freight/truck studies (20), qualifications of key personnel (35), and cost effectiveness and value (15).
EVALUATION CRITERIA
4- Understanding of the project and clarity of approach, 30
- Experience completing similar freight/truck studies, 20
- Qualifications of key personnel, 35
- Cost effectiveness and value, 15
REQUIRED DELIVERABLES
7- Project Management Plan
- Existing Conditions Report
- Truck Route Alternatives Memo
- Stakeholder Meeting Summaries
- Draft Truck Route Study
- Final Truck Route Study (PDF + editable formats)
- GIS shapefiles and relevant data
REQUIRED ATTACHMENTS
16- Cover Letter
- Organizational chart
- Key personnel and resumes
- Relevant experience and qualifications
- Understanding of project objectives
- Methodology for data collection
- Analysis
- Stakeholder engagement
- Proposed timeline
- Summary of similar truck route or freight transportation studies
- References (minimum of three)
- Detailed breakdown of labor
- Hours
- Rates
- Expenses
- Total not-to-exceed amount
- Submit to
- https://ltxebid.ionwave.net/Login.aspx
- Scope location
- Lancaster, TX
Questions about this RFQ
How do I respond to this RFQ from City of Lancaster?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ltxebid.ionwave.net/Login.aspx. For questions, contact Cheryl Womble.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Lancaster in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheryl Womble at (972) 218-1329. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Existing Conditions Report, Truck Route Alternatives Memo, Stakeholder Meeting Summaries, Draft Truck Route Study, Final Truck Route Study (PDF + editable formats), GIS shapefiles and relevant data. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of the project and clarity of approach, 30; Experience completing similar freight/truck studies, 20; Qualifications of key personnel, 35; Cost effectiveness and value, 15" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lancaster?
All active and historical solicitations from City of Lancaster are tracked and searchable. As a city agency, City of Lancaster regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Organizational chart, Key personnel and resumes, Relevant experience and qualifications, Understanding of project objectives, Methodology for data collection, analysis, and stakeholder e. Review the full document from City of Lancaster for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lancaster, TX. Review the full solicitation for detailed scope requirements.