City of Iowa City RFP27-112 - Elevator In Cab Emergency Communication Systems 2026
City of IowaCity · Iowa City, IA- Due
- Nov 18, 2026
- 21 days left
- Posted
- Oct 15, 2026
- Contract term
- 1 year
- Primary contact
- Theresa Vanatter
The 30-second brief
The City of Iowa City is requesting proposals from qualified vendors to provide Elevator In Cab Emergency Communication Systems in compliance with ASME A17.1-2019/CSA B44:19 standards. Phase One includes elevators located at City Hall and the Police Department, with options for future city-wide elevator expansion. The project involves installing in-cab communication devices, pathway components, machine room supporting components, and monitoring software licenses. Proposals must be submitted online via Ion Wave by November 18, 2026, at 2:30 PM (CT). A non-mandatory pre-submission meeting is scheduled for October 27, 2026, and questions are due by November 9, 2026.
In-cab emergency communication device, Pathway components between elevator cab and machine room, Machine room supporting components, Monitoring software licenses and fees
Adherence to Specifications and Terms and Conditions: Exceptions (10), Cost Analysis: Pricing (40), Credentials: Qualifications and Reference Projects (10), Proposed Solution: Solution Quality (40)
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Summary
The City of Iowa City is requesting proposals from qualified vendors to provide Elevator In Cab Emergency Communication Systems in compliance with ASME A17.1-2019/CSA B44:19 standards.
Phase One includes elevators located at City Hall and the Police Department, with options for future city-wide elevator expansion. The project involves installing in-cab communication devices, pathway components, machine room supporting components, and monitoring software licenses. Proposals must be submitted online via Ion Wave by November 18, 2026, at 2:30 PM (CT). A non-mandatory pre-submission meeting is scheduled for October 27, 2026, and questions are due by November 9, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- In-cab emergency communication device
- Pathway components between elevator cab and machine room
- Machine room supporting components
- Monitoring software licenses and fees
REQUIRED ATTACHMENTS
3- Completed Wage Theft Policy
- General Terms and Conditions Exceptions
- Proposal
- Submit to
- https://icgov.ionwave.net/PublicDetail.aspx?bidID=575&SourceType=1
- Duration
- 60 months
- Scope location
- Iowa City, IA
- Reported agency
- City of Iowa City
Questions about this RFP
How do I respond to this RFP from City of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://icgov.ionwave.net/PublicDetail.aspx?bidID=575&SourceType=1. For questions, contact Theresa Vanatter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Theresa Vanatter. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: In-cab emergency communication device, Pathway components between elevator cab and machine room, Machine room supporting components, Monitoring software licenses and fees. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to Specifications and Terms and Conditions: Exceptions (10), Cost Analysis: Pricing (40), Credentials: Qualifications and Reference Projects (10), Proposed Solution: Solution Quality (40)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Iowa?
All active and historical solicitations from City of Iowa are tracked and searchable. As a city agency, City of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Wage Theft Policy, General Terms and Conditions Exceptions, Proposal. Review the full document from City of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Iowa City, IA. Review the full solicitation for detailed scope requirements.