City of Iowa City - Carpet, Vinyl, and Luxury Vinyl Tile Flooring (LVT) - RFP27-108 (2026)
City of IowaCity · Iowa City, IA- Due
- Nov 25, 2026
- 11 days left
- Posted
- Nov 6, 2026
- Contract term
- 1 year
- Primary contact
- Trina Surratt
The 30-second brief
The City of Iowa City is soliciting proposals for carpet, vinyl, and luxury vinyl plank/tile replacement services and installation services on an as-needed basis for City properties, Iowa City Housing Authority properties, and Iowa City Affordable Housing properties. The work includes supplying flooring materials, removal and disposal of existing flooring, floor preparation, underlayment, adhesives, transitions, cove base, and minor flooring repairs. Specified products include Earthwerks Chassis Pro SPC flooring, Aladdin Commercial Design Medley II Intermix carpet tile, Shaw Parade of Champions commercial-grade Berber carpet, and Armstrong Glenville Mesa Tan vinyl flooring. Proposals are due by November 25, 2026, at 2:30 PM (CT) and must be submitted online via Ion Wave. An initial one-year contract term is proposed with four optional one-year renewal periods.
Relevant Experience and Years in Business (Company Qualifications & References) 40, Pricing and Overall Cost (Completed Pricing Schedule) 35, Materials and Product Quality (Flooring Products, Installation Services, and Warranty) 15, Exceptions (Compliance with the City's Terms & Conditions) 10
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Summary
The City of Iowa City is soliciting proposals for carpet, vinyl, and luxury vinyl plank/tile replacement services and installation services on an as-needed basis for City properties, Iowa City Housing Authority properties, and Iowa City Affordable Housing properties.
The work includes supplying flooring materials, removal and disposal of existing flooring, floor preparation, underlayment, adhesives, transitions, cove base, and minor flooring repairs. Specified products include Earthwerks Chassis Pro SPC flooring, Aladdin Commercial Design Medley II Intermix carpet tile, Shaw Parade of Champions commercial-grade Berber carpet, and Armstrong Glenville Mesa Tan vinyl flooring. Proposals are due by November 25, 2026, at 2:30 PM (CT) and must be submitted online via Ion Wave. An initial one-year contract term is proposed with four optional one-year renewal periods.
EVALUATION CRITERIA
Relevant Experience and Years in Business (Company Qualifications & References) 40, Pricing and Overall Cost (Completed Pricing Schedule) 35, Materials and Product Quality (Flooring Products, Installation Services, and Warranty) 15, Exceptions (Compliance with the City's Terms & Conditions) 10
REQUIRED ATTACHMENTS
4- Completed Wage Theft Policy
- General Terms and Conditions Exceptions
- Wage Theft Affidavit
- Contract Compliance Form
- Submit to
- https://icgov.ionwave.net/PublicDetail.aspx?bidID=561&SourceType=1
- Duration
- 60 months
- Scope location
- Iowa City, IA
- Reported agency
- City of Iowa City
Questions about this RFP
How do I respond to this RFP from City of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://icgov.ionwave.net/PublicDetail.aspx?bidID=561&SourceType=1. For questions, contact Trina Surratt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trina Surratt. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience and Years in Business (Company Qualifications & References) 40, Pricing and Overall Cost (Completed Pricing Schedule) 35, Materials and Product Quality (Flooring Products, Installa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Iowa?
All active and historical solicitations from City of Iowa are tracked and searchable. As a city agency, City of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Wage Theft Policy, General Terms and Conditions Exceptions, Wage Theft Affidavit, Contract Compliance Form. Review the full document from City of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Iowa City, IA. Review the full solicitation for detailed scope requirements.
