City of Independence Outdoor Warning Siren Maintenance RFP 2026
Town of IndependenceCity · Independence, KS- Due
- Nov 20, 2026
- 13 days left
- Posted
- Nov 2, 2026
- Contract term
- 1 year
- Primary contact
- David Cowan
The 30-second brief
The City of Independence, Kansas requests proposals from qualified contractors for preventive maintenance, inspections, testing, on-call repairs, and authorized replacement or installation services for its outdoor warning siren system. The contract covers 18 pole-mounted, radio-activated outdoor warning sirens across locations including Birch/2nd, Maple/10th, Riverside Park Oval, Sycamore, and Red Bud. The scope includes annual March inspections, inventory and condition assessments, weekly testing support, emergency repair response, routine maintenance, parts replacement, and reporting. The initial agreement is for one year, automatically renewing for up to four additional one-year terms for a total of five years. Proposals are due by November 20, 2026, at 12:00 p.m. Central Time. Written questions are due by November 10, 2026.
One annual March maintenance inspection of all 18 sirens, Including testing, Routine maintenance, Condition assessment, Inventory updates, And reporting; service call or dispatch fee per visit; regular labor per technician; after-hours labor per technician; weekend or holiday labor per technician; mileage per vehicle; bucket truck or other access equipment
Demonstrated siren maintenance experience, technical approach, response capability, references, total anticipated cost, pricing clarity, exceptions
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Summary
The City of Independence, Kansas requests proposals from qualified contractors for preventive maintenance, inspections, testing, on-call repairs, and authorized replacement or installation services for its outdoor warning siren system.
The contract covers 18 pole-mounted, radio-activated outdoor warning sirens across locations including Birch/2nd, Maple/10th, Riverside Park Oval, Sycamore, and Red Bud. The scope includes annual March inspections, inventory and condition assessments, weekly testing support, emergency repair response, routine maintenance, parts replacement, and reporting. The initial agreement is for one year, automatically renewing for up to four additional one-year terms for a total of five years. Proposals are due by November 20, 2026, at 12:00 p.m. Central Time. Written questions are due by November 10, 2026.
EVALUATION CRITERIA
7- Demonstrated siren maintenance experience
- Technical approach
- Response capability
- References
- Total anticipated cost
- Pricing clarity
- Exceptions
REQUIRED DELIVERABLES
7- One annual March maintenance inspection of all 18 sirens, Including testing, Routine maintenance, Condition assessment, Inventory updates, And reporting
- Service call or dispatch fee per visit
- Regular labor per technician
- After-hours labor per technician
- Weekend or holiday labor per technician
- Mileage per vehicle
- Bucket truck or other access equipment
REQUIRED ATTACHMENTS
6- Evidence of current insurance
- Pricing form
- References
- Service call and travel explanations
- Scope exceptions
- Addenda acknowledgments
REQUIRED STAFFING
4- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Independence, KS
- Reported agency
- City of Independence
Questions about this RFP
How do I respond to this RFP from Town of Independence?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact David Cowan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Independence in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Cowan. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: regular labor, after-hours labor, weekend or holiday labor, bucket truck or other access equipment. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One annual March maintenance inspection of all 18 sirens, Including testing, Routine maintenance, Condition assessment, Inventory updates, And reporting; service call or dispatch fee per visit; regular labor per technician; after-hours labor per technician; weekend or holiday labor per technician; m. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated siren maintenance experience, technical approach, response capability, references, total anticipated cost, pricing clarity, exceptions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Independence?
All active and historical solicitations from Town of Independence are tracked and searchable. As a city agency, Town of Independence regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: evidence of current insurance, pricing form, references, service call and travel explanations, scope exceptions, addenda acknowledgments. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Independence for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Independence, KS. Review the full solicitation for detailed scope requirements.