City of Independence Mowing and Snow Removal Request for Proposals 2027-2029
Town of IndependenceCity · Independence, KS- Due
- Dec 4, 2026
- 27 days left
- Posted
- Nov 2, 2026
- Contract term
- 3 years
- Primary contact
- David Cowan
- (620) 332-2528
The 30-second brief
The City of Independence, Kansas, is requesting proposals for grounds maintenance services, including mowing, landscape maintenance of City-owned property and rights-of-way, nuisance mowing, and snow and ice removal. Contractors may submit proposals for all services or for individual service categories. The contract term runs from January 1, 2027, through December 31, 2029. Proposals are due by December 4, 2026, at 12:00 p.m. Central Time. Required services involve maintaining grass height, string trimming, trash collection, snow plowing, and ice treatment at locations such as City Hall, the Public Library, Memorial Hall, parks, parking lots, and landbank lots.
Relevant experience, understanding of service requirements, compliance with proposal instructions, qualifications, references, overall proposal quality, proposed fees
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Summary
The City of Independence, Kansas, is requesting proposals for grounds maintenance services, including mowing, landscape maintenance of City-owned property and rights-of-way, nuisance mowing, and snow and ice removal.
Contractors may submit proposals for all services or for individual service categories. The contract term runs from January 1, 2027, through December 31, 2029. Proposals are due by December 4, 2026, at 12:00 p.m. Central Time. Required services involve maintaining grass height, string trimming, trash collection, snow plowing, and ice treatment at locations such as City Hall, the Public Library, Memorial Hall, parks, parking lots, and landbank lots.
EVALUATION CRITERIA
7- Relevant experience
- Understanding of service requirements
- Compliance with proposal instructions
- Qualifications
- References
- Overall proposal quality
- Proposed fees
REQUIRED ATTACHMENTS
10- Completed and signed proposal form
- Unit prices and lump-sum price
- Nuisance mowing and snow/ice removal pricing sections
- Summary of experience and qualifications
- At least three references
- Certificate of liability insurance
- Proof of automobile and mowing equipment insurance
- Proof of statutory workers' compensation coverage
- Identification of personnel involved
- Statement of conflict of interest
- Submit to
- Mail or hand deliver to Attn: David Schwenker, City of Independence, 120 N. 6th Street, Independence, KS 67301; email to [email protected]; or fax to 620-331-1628.
- Scope location
- Independence, KS
- Reported agency
- City of Independence
Questions about this RFP
How do I respond to this RFP from Town of Independence?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mail or hand deliver to Attn: David Schwenker, City of Independence, 120 N. 6th Street, Independence, KS 67301; email to [email protected]; or fax to 620-331-1628.. For questions, contact David Cowan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Independence in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Cowan at (620) 332-2528. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience, understanding of service requirements, compliance with proposal instructions, qualifications, references, overall proposal quality, proposed fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Independence?
All active and historical solicitations from Town of Independence are tracked and searchable. As a city agency, Town of Independence regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: completed and signed proposal form, unit prices and lump-sum price, nuisance mowing and snow/ice removal pricing sections, summary of experience and qualifications, at least three references, certific. Review the full document from Town of Independence for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Independence, KS. Review the full solicitation for detailed scope requirements.