City of Independence Managed Print Services and Cloud Fax RFP 2026
City of IndependenceCity · Independence, IA- Due
- Sep 25, 2026
- Deadline passed
- Primary contact
- Matthew Schmitz
- (319) 334-2780
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Summary
The City of Independence is seeking proposals from qualified, experienced, and reputable vendors to provide managed print services and cloud fax solutions.
The project aims to establish a reliable, secure, and easy-to-manage environment for city operations. Scope includes managed print, equipment, and cloud-based faxing systems. This solicitation involves local funding and requires vendors to offer the best overall value. Proposals must be submitted to 331 1st St E, Independence, IA, 50644 by September 25, 2026, at 12:00 PM. A deadline for proposer questions is set for September 11, 2026.
- Submit to
- 331 1st St E, Independence, IA, 50644
- Scope location
- Buchanan, IA
Questions about this RFP
How do I respond to this RFP from City of Independence?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. Submissions should be delivered to: 331 1st St E, Independence, IA, 50644. For questions, contact Matthew Schmitz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Independence in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Schmitz at (319) 334-2780. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Independence?
All active and historical solicitations from City of Independence are tracked and searchable. As a city agency, City of Independence regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Independence for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buchanan, IA. Review the full solicitation for detailed scope requirements.