City of Hollywood - ArtWalk Downtown Hollywood Market Producer - RFP-424-26-GJ (2026)
City of HollywoodCity · Hollywood, FL- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 24, 2026
- Contract term
- 3 years
- Primary contact
- Mike Wharton
- (954) 921-3404
The 30-second brief
The City of Hollywood is seeking a qualified special event producer or qualified groups to manage, coordinate, promote, and execute all aspects of the monthly Downtown Hollywood ArtWalk outdoor Market on the 2000 block of Hollywood Blvd. The Market features vendors offering crafts, handmade goods, artwork, artisan items, antiques, and collectibles, operating twelve times a year on the third Saturday of each month. The selected Producer will provide a complete main stage (minimum 24' x 16'), full PA system, backline, talent and stage lighting, LED wash lights, audio engineer, tents, equipment, waste removal, on-site security, vendor recruitment and management, monthly reporting, and opening act and headliner schedules. Proposals are due by October 21, 2026, with a non-mandatory pre-proposal meeting scheduled for October 6, 2026. The initial contract term is three years with two optional one-year renewal terms.
Understanding of the overall needs of the City (15 pts), Qualifications and Experience (50 pts), Approach to Scope of Work (20 pts), Service Cost/Fee Schedule (15 pts), Local Preference (5 pts)
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Summary
The City of Hollywood is seeking a qualified special event producer or qualified groups to manage, coordinate, promote, and execute all aspects of the monthly Downtown Hollywood ArtWalk outdoor Market on the 2000 block of Hollywood Blvd.
The Market features vendors offering crafts, handmade goods, artwork, artisan items, antiques, and collectibles, operating twelve times a year on the third Saturday of each month. The selected Producer will provide a complete main stage (minimum 24' x 16'), full PA system, backline, talent and stage lighting, LED wash lights, audio engineer, tents, equipment, waste removal, on-site security, vendor recruitment and management, monthly reporting, and opening act and headliner schedules. Proposals are due by October 21, 2026, with a non-mandatory pre-proposal meeting scheduled for October 6, 2026. The initial contract term is three years with two optional one-year renewal terms.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Vendor Reference Form, Insurance Requirements, Hold Harmless and Indemnity Clause, Non-Collusion Statement, Certifications Regarding Debarment, Suspension and Other Responsibility Matters, Drug-Free Workplace Program, Solicitation, Giving, and Acceptance of Gifts Policy, Proof of Sunbiz Registration, Acknowledgment and Signature Page, Sworn Statement Pursuant to Section 287.133(3)(a) Florida Statutes on Public Entity Crimes, Affidavit of Compliance with Foreign Entity Laws, Anti-Human Trafficking Affidavit
- Submit to
- https://procurement.opengov.com/portal/hollywoodfl/projects/285625
- Duration
- 60 months
- Scope location
- Hollywood, FL
Questions about this RFP
How do I respond to this RFP from City of Hollywood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/hollywoodfl/projects/285625. For questions, contact Mike Wharton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hollywood in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Wharton at (954) 921-3404. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of the overall needs of the City (15 pts), Qualifications and Experience (50 pts), Approach to Scope of Work (20 pts), Service Cost/Fee Schedule (15 pts), Local Preference (5 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hollywood?
All active and historical solicitations from City of Hollywood are tracked and searchable. As a city agency, City of Hollywood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Reference Form, Insurance Requirements, Hold Harmless and Indemnity Clause, Non-Collusion Statement, Certifications Regarding Debarment, Suspension and Other Responsibility Matters, Drug-Free W. Review the full document from City of Hollywood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hollywood, FL. Review the full solicitation for detailed scope requirements.