City of Hartsville Maintenance and Operation Services of Cemeteries RFP No. 260320
City of HartsvilleCity · Hartsville, SC- Due
- Mar 20, 2026
- Deadline passed
- Posted
- Feb 20, 2026
- Contract term
- 5 years
- Primary contact
- Brandon Brown
- (843) 383-3015
The 30-second brief
The City of Hartsville is seeking an experienced Cemetery Management Operator for Magnolia and Greenlawn Cemeteries. Services include grounds maintenance, grave opening/closing, and lot sales for a five-year term.
Proof of insurance, State licenses and certifications, Conflict of Interest Statement, Local Vendor Preference Registry application
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Summary
The City of Hartsville is seeking an experienced Cemetery Management Operator for Magnolia and Greenlawn Cemeteries. Services include grounds maintenance, grave opening/closing, and lot sales for a five-year term.
REQUIRED DELIVERABLES
4- Proof of insurance
- State licenses and certifications
- Conflict of Interest Statement
- Local Vendor Preference Registry application
REQUIRED ATTACHMENTS
3- Exhibit A
- Local Vendor Preference Registry and Certification Application
- Subcontractor Contacts Form
- Submit to
- 100 E Carolina Ave, Hartsville, SC 29550
- Scope location
- Hartsville, SC
Questions about this RFP
How do I respond to this RFP from City of Hartsville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 E Carolina Ave, Hartsville, SC 29550. For questions, contact Brandon Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hartsville in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Brown at (843) 383-3015. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proof of insurance, State licenses and certifications, Conflict of Interest Statement, Local Vendor Preference Registry application. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Hartsville?
All active and historical solicitations from City of Hartsville are tracked and searchable. As a city agency, City of Hartsville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Local Vendor Preference Registry and Certification Application, Subcontractor Contacts Form. Review the full document from City of Hartsville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hartsville, SC. Review the full solicitation for detailed scope requirements.