City of Hartsville Invitation for Sealed Bids: Compact Track Loader 2026
City of HartsvilleCity · Hartsville, SC- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Aug 11, 2026
- Primary contact
- Matt Mills
- (843) 383-3006
The 30-second brief
The City of Hartsville is requesting sealed bids for one new Compact Track Loader with High-Flow Auxiliary Hydraulics and various attachments including buckets, forks, and a forestry mulcher. Bids are due by September 17, 2026.
Compact Track Loader, High-Flow Auxiliary Hydraulic Package, 80-inch Combination Bucket, 80-inch Tooth Bucket, 80-inch Grapple Bucket, 60-inch Pallet Forks, 72-inch Forestry Mulcher, Additional set of mulcher knives/teeth and bolts, Operator orientation, Manuals, Warranty documents, Keys
Compliance with specifications, Purchase price, Warranty, Dealer support, Parts availability, Service capabilities, Delivery schedule, Overall value to the City
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Summary
The City of Hartsville is requesting sealed bids for one new Compact Track Loader with High-Flow Auxiliary Hydraulics and various attachments including buckets, forks, and a forestry mulcher. Bids are due by September 17, 2026.
EVALUATION CRITERIA
8- Compliance with specifications
- Purchase price
- Warranty
- Dealer support
- Parts availability
- Service capabilities
- Delivery schedule
- Overall value to the City
REQUIRED DELIVERABLES
12- Compact Track Loader
- High-Flow Auxiliary Hydraulic Package
- 80-inch Combination Bucket
- 80-inch Tooth Bucket
- 80-inch Grapple Bucket
- 60-inch Pallet Forks
- 72-inch Forestry Mulcher
- Additional set of mulcher knives/teeth and bolts
- Operator orientation
- Manuals
- Warranty documents
- Keys
REQUIRED ATTACHMENTS
4- Compact Track Loader Bid Form
- Itemized Bid Pricing
- Local Vendor Preference Registry and Certification Application
- Subcontractor Contacts Form
- Submit to
- City of Hartsville Public Services Department, 402 S. Leesburg St., Hartsville, South Carolina
- Scope location
- Hartsville, SC
Questions about this BID
How do I respond to this Bid from City of Hartsville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Hartsville Public Services Department, 402 S. Leesburg St., Hartsville, South Carolina. For questions, contact Matt Mills.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Hartsville in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Mills at (843) 383-3006. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Compact Track Loader, High-Flow Auxiliary Hydraulic Package, 80-inch Combination Bucket, 80-inch Tooth Bucket, 80-inch Grapple Bucket, 60-inch Pallet Forks, 72-inch Forestry Mulcher, Additional set of mulcher knives/teeth and bolts, Operator orientation, Manuals, Warranty documents, Keys. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with specifications, Purchase price, Warranty, Dealer support, Parts availability, Service capabilities, Delivery schedule, Overall value to the City" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hartsville?
All active and historical solicitations from City of Hartsville are tracked and searchable. As a city agency, City of Hartsville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Compact Track Loader Bid Form, Itemized Bid Pricing, Local Vendor Preference Registry and Certification Application, Subcontractor Contacts Form. Review the full document from City of Hartsville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hartsville, SC. Review the full solicitation for detailed scope requirements.