City of Hallettsville Exclusive Solid Waste Contract RFP No. 2026-Solid Waste
City of HallettsvilleCity · Hallettsville, TX- Due
- Aug 11, 2026
- Deadline passed
- Posted
- Jul 22, 2026
- Contract term
- 5 years
- Primary contact
- Grace Ward
- (361) 798-3681 ext 6
The 30-second brief
The City of Hallettsville, Texas is seeking sealed proposals for exclusive municipal solid waste collection, recycling collection, bulk waste collection, brush collection, special event container services, and wastewater treatment plant sludge hauling services under RFP No. 2026-Solid Waste. The scope includes once-per-week residential garbage collection, every-other-week residential recycling, quarterly bulk waste and brush collection events, commercial collection services with various container sizes from 64-gallon carts to 8-yard dumpsters, servicing municipal facilities, and providing a 30-yard roll-off container with rolling tarp for WWTP sludge hauling and disposal. The initial contract term is five (5) years commencing April 1, 2027, with options to renew for up to two additional five-year terms. Proposals are due by August 11, 2026, at 2:00 P.M. CST, and must be submitted to Grace Ward, City Administrator/Secretary, 101 N. Main Street, Hallettsville, Texas 77964. Evaluation criteria include Experience and Qualifications (20), Technical Approach and Operations Plan (20), Cost Proposal (35), Customer Service and Responsiveness (5), Transition Plan (5), References (5), Annual Escalation Cap (5), and Local or Regional Experience (5). A performance bond of $250,000 is required upon award.
Experience and Qualifications 20, Technical Approach and Operations Plan 20, Cost Proposal 35, Customer Service and Responsiveness 5, Transition Plan 5, References 5, Annual Escalation Cap 5, Local or Regional Experience 5
Hear what Hallettsville plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Hallettsville, Texas is seeking sealed proposals for exclusive municipal solid waste collection, recycling collection, bulk waste collection, brush collection, special event container services, and wastewater treatment plant sludge hauling services under RFP No. 2026-Solid Waste.
The scope includes once-per-week residential garbage collection, every-other-week residential recycling, quarterly bulk waste and brush collection events, commercial collection services with various container sizes from 64-gallon carts to 8-yard dumpsters, servicing municipal facilities, and providing a 30-yard roll-off container with rolling tarp for WWTP sludge hauling and disposal. The initial contract term is five (5) years commencing April 1, 2027, with options to renew for up to two additional five-year terms. Proposals are due by August 11, 2026, at 2:00 P.M. CST, and must be submitted to Grace Ward, City Administrator/Secretary, 101 N. Main Street, Hallettsville, Texas 77964. Evaluation criteria include Experience and Qualifications (20), Technical Approach and Operations Plan (20), Cost Proposal (35), Customer Service and Responsiveness (5), Transition Plan (5), References (5), Annual Escalation Cap (5), and Local or Regional Experience (5). A performance bond of $250,000 is required upon award.
EVALUATION CRITERIA
8- Experience and Qualifications 20
- Technical Approach and Operations Plan 20
- Cost Proposal 35
- Customer Service and Responsiveness 5
- Transition Plan 5
- References 5
- Annual Escalation Cap 5
- Local or Regional Experience 5
REQUIRED ATTACHMENTS
14- Cover Letter
- Executive Summary
- Company Information
- Qualifications and Experience
- Municipal References
- Financial Information
- Operations Plan
- Equipment Inventory
- Customer Service Plan
- Emergency Response Plan
- Transition Plan
- Completed Section 4 Proposal Forms
- W-9
- Other Required Attachments
- Submit to
- Grace Ward, City Administrator/Secretary, City of Hallettsville, City Hall, 101 N. Main Street, Hallettsville, Texas 77964
- Duration
- 60 months
- Scope location
- Hallettsville, TX
Questions about this RFP
How do I respond to this RFP from City of Hallettsville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Grace Ward, City Administrator/Secretary, City of Hallettsville, City Hall, 101 N. Main Street, Hallettsville, Texas 77964. For questions, contact Grace Ward.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hallettsville in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Grace Ward at (361) 798-3681 ext 6. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications 20, Technical Approach and Operations Plan 20, Cost Proposal 35, Customer Service and Responsiveness 5, Transition Plan 5, References 5, Annual Escalation Cap 5, Local or..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hallettsville?
All active and historical solicitations from City of Hallettsville are tracked and searchable. As a city agency, City of Hallettsville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Executive Summary, Company Information, Qualifications and Experience, Municipal References, Financial Information, Operations Plan, Equipment Inventory, Customer Service Plan, Emergency. Review the full document from City of Hallettsville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hallettsville, TX. Review the full solicitation for detailed scope requirements.