City of Grandview Printer / Multifunction Device Services RFP 2027-09-21 - 2026
City of GrandviewCity · Grandview, MO- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Sep 4, 2026
- Contract term
- 5 years
- Primary contact
- James Dailey
The 30-second brief
The City of Grandview, Missouri is soliciting proposals for RFP 2027-09-21 to modernize its printer and multifunction device (MFP) fleet. The baseline requirement includes nine (9) large floor MFPs and twenty-four (24) networked desktop multifunction units. Required features for floor MFPs include 11x17 support, multi-page single-pass duplex scanning, electronic stapling, 3-hole punch, and a minimum speed of 35-45 ppm. Desktop units must support print, copy, and color scanning at 30-35 ppm, with two units requiring fax capabilities. The City seeks a sixty (60) month operational municipal lease term. Proposals must be submitted as sealed hard copies (1 original and 9 copies) to Grandview City Hall by the strict deadline of September 21, 2026. On-site walkthroughs are available by appointment between September 8 and September 11, 2026.
One (1) original and nine (9) copies of sealed hard-copy proposals, Pricing for 60-month lease, Maintenance and support documentation
Baseline financial evaluation, 15% Repair Time criterion (technician response time, mean time to repair, fleet uptime)
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Summary
The City of Grandview, Missouri is soliciting proposals for RFP 2027-09-21 to modernize its printer and multifunction device (MFP) fleet.
The baseline requirement includes nine (9) large floor MFPs and twenty-four (24) networked desktop multifunction units. Required features for floor MFPs include 11x17 support, multi-page single-pass duplex scanning, electronic stapling, 3-hole punch, and a minimum speed of 35-45 ppm. Desktop units must support print, copy, and color scanning at 30-35 ppm, with two units requiring fax capabilities. The City seeks a sixty (60) month operational municipal lease term. Proposals must be submitted as sealed hard copies (1 original and 9 copies) to Grandview City Hall by the strict deadline of September 21, 2026. On-site walkthroughs are available by appointment between September 8 and September 11, 2026.
EVALUATION CRITERIA
Baseline financial evaluation, 15% Repair Time criterion (technician response time, mean time to repair, fleet uptime)
REQUIRED DELIVERABLES
One (1) original and nine (9) copies of sealed hard-copy proposals, Pricing for 60-month lease, Maintenance and support documentation
- Submit to
- Grandview City Hall, Attn: James Dailey, IT Support Specialist, 1200 Main Street, Grandview, MO 64030
- Duration
- 60 months
- Scope location
- Grandview, MO
Questions about this RFP
How do I respond to this RFP from City of Grandview?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Grandview City Hall, Attn: James Dailey, IT Support Specialist, 1200 Main Street, Grandview, MO 64030. For questions, contact James Dailey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Grandview in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Dailey. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) original and nine (9) copies of sealed hard-copy proposals, Pricing for 60-month lease, Maintenance and support documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Baseline financial evaluation, 15% Repair Time criterion (technician response time, mean time to repair, fleet uptime)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Grandview?
All active and historical solicitations from City of Grandview are tracked and searchable. As a city agency, City of Grandview regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Grandview for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grandview, MO. Review the full solicitation for detailed scope requirements.