City of Grandview Printer / Multifunction Device Services RFP 2027-09-21
City of GrandviewCity · Grandview, MO- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Contract term
- 5 years
- Primary contact
- James Dailey
The 30-second brief
The City of Grandview, Missouri is soliciting proposals for managed print services, equipment, maintenance, supplies, and support under RFP Number 2027-09-21. The City anticipates an initial deployment of approximately 33 devices, including nine large multifunction devices (MFPs) and twenty-four smaller printers. The scope includes turnkey solutions for network printing, copying, scanning, secure print release, and automated toner replenishment. Proposers must provide itemized pricing for monthly lease rates and cost-per-page for both black-and-white and color printing based on historical usage data provided. Proposals are due by 2:00 pm CST on September 21, 2026. The anticipated contract term is sixty (60) months with renewal options.
Completed proposal, Equipment specification sheets, Sample invoice, Sample reporting package, Three client references, Service level agreement
Cost for Units (20%), Overage Cost (20%), Cost Per Page Desktop (15%), Cost Per Page MFP (15%), Repair Time (15%), References (15%)
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Summary
The City of Grandview, Missouri is soliciting proposals for managed print services, equipment, maintenance, supplies, and support under RFP Number 2027-09-21.
The City anticipates an initial deployment of approximately 33 devices, including nine large multifunction devices (MFPs) and twenty-four smaller printers. The scope includes turnkey solutions for network printing, copying, scanning, secure print release, and automated toner replenishment. Proposers must provide itemized pricing for monthly lease rates and cost-per-page for both black-and-white and color printing based on historical usage data provided. Proposals are due by 2:00 pm CST on September 21, 2026. The anticipated contract term is sixty (60) months with renewal options.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Completed proposal
- Equipment specification sheets
- Sample invoice
- Sample reporting package
- Three client references
- Service level agreement
- Submit to
- 1200 Main Street, Grandview, MO 64030
- Duration
- 60 months
- Scope location
- Grandview, MO
Questions about this RFP
How do I respond to this RFP from City of Grandview?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 1200 Main Street, Grandview, MO 64030. For questions, contact James Dailey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Grandview in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Dailey. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed proposal, Equipment specification sheets, Sample invoice, Sample reporting package, Three client references, Service level agreement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost for Units (20%), Overage Cost (20%), Cost Per Page Desktop (15%), Cost Per Page MFP (15%), Repair Time (15%), References (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Grandview?
All active and historical solicitations from City of Grandview are tracked and searchable. As a city agency, City of Grandview regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Grandview for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grandview, MO. Review the full solicitation for detailed scope requirements.