City of Grandview - Printer and Multifunction Device Services RFP 2027-09-21
City of GrandviewCity · Grandview, MO- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Sep 4, 2026
- Contract term
- 5 years
- Primary contact
- James Dailey
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Summary
The City of Grandview, Missouri is seeking proposals for printer and multifunction device (MFP) services, including leasing, hardware, maintenance, and support for municipal facilities.
The baseline fleet requirement consists of nine (9) large floor multifunction devices (MFPs) and twenty-four (24) desktop printers, for a total of 33 devices with historical annual meter volumes exceeding 678,000 prints. Required features include 100% network-ready Gigabit Ethernet connectivity, Windows Server Print Management and Active Directory integration, multi-position electronic stapling, 3-hole punch, user authentication (PIN code / proxy cards), and 11x17 ledger media support. Proposals are due by Monday, September 21, 2026, at 2:00 PM CST, and must be submitted as sealed physical hard-copy packages (1 original and 9 copies) to Grandview City Hall. Facility walkthroughs are available by appointment between September 8 and September 11, 2026.
- Submit to
- Grandview City Hall, Attn: James Dailey, IT Support Specialist, 1200 Main Street, Grandview, MO 64030
- Scope location
- Grandview, MO
Questions about this RFP
How do I respond to this RFP from City of Grandview?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. Submissions should be delivered to: Grandview City Hall, Attn: James Dailey, IT Support Specialist, 1200 Main Street, Grandview, MO 64030. For questions, contact James Dailey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Grandview in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Dailey. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Grandview?
All active and historical solicitations from City of Grandview are tracked and searchable. As a city agency, City of Grandview regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Grandview for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grandview, MO. Review the full solicitation for detailed scope requirements.