City of Grain Valley RFP 2026-02 Building Maintenance
City of Grain ValleyCity · Grain Valley, MO- Due
- Apr 28, 2026
- Deadline passed
- Posted
- Feb 16, 2026
- Contract term
- 1 year
- Primary contact
- Mike Russell
- (816) 847-6226
The 30-second brief
The City of Grain Valley is seeking sealed proposals from qualified contractors for building maintenance and repairs at various city facilities. The contract will be for a period of one year, with potential for two one-year renewals.
Cover Letter, RFP Signature Page, Contractors Qualification Form, Service Fee Form, Contractor Reference Form, Execution of Proposal Form
Experience, references and past performance; Cost; Contractor capabilities and references
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Summary
The City of Grain Valley is seeking sealed proposals from qualified contractors for building maintenance and repairs at various city facilities. The contract will be for a period of one year, with potential for two one-year renewals.
EVALUATION CRITERIA
3- Experience, references and past performance
- Cost
- Contractor capabilities and references
REQUIRED DELIVERABLES
6- Cover Letter
- RFP Signature Page
- Contractors Qualification Form
- Service Fee Form
- Contractor Reference Form
- Execution of Proposal Form
REQUIRED ATTACHMENTS
3- Exhibit "A" Non-Collusion Certification
- General Conditions
- Forms 1-3
REQUIRED STAFFING
Contractor, Contractor's Helper
- Submit to
- City of Grain Valley, Attention: Mike Russell, Building Official, 711 Main St., Grain Valley, Missouri 64029
- Duration
- 12 months
- Scope location
- Grain Valley, Missouri
Questions about this RFP
How do I respond to this RFP from City of Grain Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Grain Valley, Attention: Mike Russell, Building Official, 711 Main St., Grain Valley, Missouri 64029. For questions, contact Mike Russell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Grain Valley in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Russell at (816) 847-6226. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Contractor, Contractor's Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, RFP Signature Page, Contractors Qualification Form, Service Fee Form, Contractor Reference Form, Execution of Proposal Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, references and past performance; Cost; Contractor capabilities and references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Grain Valley?
All active and historical solicitations from City of Grain Valley are tracked and searchable. As a city agency, City of Grain Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit "A" Non-Collusion Certification, General Conditions, Forms 1-3. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Grain Valley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grain Valley, Missouri. Review the full solicitation for detailed scope requirements.