City of Gatlinburg - Wastewater Treatment Facility O&M Services - RFP No. 2026-01 (2026)
City of GatlinburgCity · Gatlinburg, TN- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 4, 2026
- Contract term
- 5 years
- Primary contact
- Dale Phelps
- (865) 436-4681
The 30-second brief
The City of Gatlinburg is requesting proposals for operations, maintenance and management services (O&M) for the municipal wastewater treatment facility and 21 sewage lift stations. The work encompasses wastewater treatment plant operations, preventive and predictive maintenance, SCADA monitoring, regulatory compliance with NPDES and TDEC, laboratory services, and emergency response. The initial contract term is 5 years, commencing January 1, 2027, with potential successive 5-year renewal terms. Proposals are due by 4:00 PM on October 16, 2026, following a mandatory pre-proposal conference on September 23, 2026. Evaluation criteria include company experience, key personnel, technical approach, maintenance program, safety, transition plan, financial proposal, utility cost sharing, and references.
Operations, Maintenance and Management Services Wastewater Treatment Facility and Sewage Lift Stations
Company Experience & Qualifications (15), Key Personnel & Staffing (15), Technical Approach / Operating Plan (20), Maintenance Program & Asset Management (10), Safety Program & Regulatory Compliance (10), Transition Plan (5), Financial Proposal (15), Utility Cost Sharing Proposal (5), References & Past Performance (5)
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Summary
The City of Gatlinburg is requesting proposals for operations, maintenance and management services (O&M) for the municipal wastewater treatment facility and 21 sewage lift stations.
The work encompasses wastewater treatment plant operations, preventive and predictive maintenance, SCADA monitoring, regulatory compliance with NPDES and TDEC, laboratory services, and emergency response. The initial contract term is 5 years, commencing January 1, 2027, with potential successive 5-year renewal terms. Proposals are due by 4:00 PM on October 16, 2026, following a mandatory pre-proposal conference on September 23, 2026. Evaluation criteria include company experience, key personnel, technical approach, maintenance program, safety, transition plan, financial proposal, utility cost sharing, and references.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Operations, Maintenance and Management Services Wastewater Treatment Facility and Sewage Lift Stations
REQUIRED ATTACHMENTS
5- Transmittal Letter
- Minimum Contractor Qualifications
- Contractor Profile
- Operating Plan
- Cost Proposal
- Submit to
- City of Gatlinburg, Mr. Robert Holt, Finance Department, Post Office Box 5 (US Mail) / 1230 Parkway East, Suite 2 (FedEx, UPS, etc.), Gatlinburg, Tennessee 37738
- Duration
- 60 months
- Scope location
- Gatlinburg, TN
Questions about this RFP
How do I respond to this RFP from City of Gatlinburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Gatlinburg, Mr. Robert Holt, Finance Department, Post Office Box 5 (US Mail) / 1230 Parkway East, Suite 2 (FedEx, UPS, etc.), Gatlinburg, Tennessee 37738. For questions, contact Dale Phelps.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gatlinburg in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dale Phelps at (865) 436-4681. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Operations, Maintenance and Management Services Wastewater Treatment Facility and Sewage Lift Stations. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Experience & Qualifications (15), Key Personnel & Staffing (15), Technical Approach / Operating Plan (20), Maintenance Program & Asset Management (10), Safety Program & Regulatory Compliance (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gatlinburg?
All active and historical solicitations from City of Gatlinburg are tracked and searchable. As a city agency, City of Gatlinburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Minimum Contractor Qualifications, Contractor Profile, Operating Plan, Cost Proposal. Review the full document from City of Gatlinburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gatlinburg, TN. Review the full solicitation for detailed scope requirements.