City of Garland - Building Maintenance Services at Olinger and Spencer Power Plants - REQ00003564 (2026)
City of Garland cityCity · Garland, TX- Due
- Nov 30, 2026
- 18 days left
- Posted
- Nov 5, 2026
- Contract term
- 1 year
- Primary contact
- Casee Sanders
- (972) 205-2423
The 30-second brief
The City of Garland, Garland Power & Light seeks competitive proposals for comprehensive building maintenance services at the Ray Olinger Power Plant and Spencer Generating Station under solicitation REQ00003564. The scope covers HVAC maintenance and inspection, plumbing maintenance, roof ventilator maintenance, emergency exit signs and egress lighting, and doors, door closers, windows, and roll-up doors, including scheduled preventive maintenance and 24/7/365 emergency repair services. The contract has an initial term of one year with four optional one-year renewals and an estimated annual budget up to $75,000. Responses are due by November 30, 2026, at 3:00 PM CT via the Ion Wave eBid system. Mandatory site visits are scheduled for November 16, 2026, and questions must be submitted by November 20, 2026. Evaluation criteria include bid price, technical qualifications and experience, safety record, references, staffing plan, and preventive maintenance approach.
Bid Price / Cost (40%), Technical Qualifications and Experience (25%), Safety Record and Program (15%), References and Past Performance (10%), Staffing Plan and Key Personnel (5%), Preventive Maintenance Approach (5%)
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Summary
The City of Garland, Garland Power & Light seeks competitive proposals for comprehensive building maintenance services at the Ray Olinger Power Plant and Spencer Generating Station under solicitation REQ00003564.
The scope covers HVAC maintenance and inspection, plumbing maintenance, roof ventilator maintenance, emergency exit signs and egress lighting, and doors, door closers, windows, and roll-up doors, including scheduled preventive maintenance and 24/7/365 emergency repair services. The contract has an initial term of one year with four optional one-year renewals and an estimated annual budget up to $75,000. Responses are due by November 30, 2026, at 3:00 PM CT via the Ion Wave eBid system. Mandatory site visits are scheduled for November 16, 2026, and questions must be submitted by November 20, 2026. Evaluation criteria include bid price, technical qualifications and experience, safety record, references, staffing plan, and preventive maintenance approach.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
11- RFP Response
- A&I Company Profile
- A&I Info (HUB)
- Terms and Conditions Document
- Subcontractors
- Non Resident Bidders
- Reference 1
- Reference 2
- Reference 3
- Conflict of Interest Form CIQ (1)
- Prevailing Wage Rates
- Submit to
- https://garlandtx.ionwave.net/PublicDetail.aspx?bidID=4163&SourceType=1
- Duration
- 60 months
- Scope location
- Garland, TX
- Reported agency
- City of Garland
Questions about this RFP
How do I respond to this RFP from City of Garland city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://garlandtx.ionwave.net/PublicDetail.aspx?bidID=4163&SourceType=1. For questions, contact Casee Sanders.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Garland city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Casee Sanders at (972) 205-2423. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bid Price / Cost (40%), Technical Qualifications and Experience (25%), Safety Record and Program (15%), References and Past Performance (10%), Staffing Plan and Key Personnel (5%), Preventive Maintena..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Garland city?
All active and historical solicitations from City of Garland city are tracked and searchable. As a city agency, City of Garland city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Response, A&I Company Profile, A&I Info (HUB), Terms and Conditions Document, Subcontractors, Non Resident Bidders, Reference 1, Reference 2, Reference 3, Conflict of Interest Form CIQ (1), Prevai. Review the full document from City of Garland city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Garland, TX. Review the full solicitation for detailed scope requirements.