City of Gardiner Commercial Cleaning Contractor RFP 2026 - Municipal Facilities
City of GardinerCity · Gardiner, ME- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 1 year
- Primary contact
- Denise Brown
- (207) 582-4200
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Summary
The City of Gardiner is accepting proposals from commercial cleaning contractors for monthly deep cleaning services of its municipal facilities.
The project objective is to provide monthly deep cleaning services for municipal buildings to supplement our in-house custodian with heavy tasks. Locations include City Hall located at 6 Church Street and Gardiner Public Library located at 152 Water Street. The contract term is one year with options for two annual renewals. Vendors must supply all heavy-duty equipment and specialized cleaning chemicals, perform deep cleaning tasks once per month during off-hours, have a minimum of five years of commercial cleaning experience, maintain general liability insurance of $1,000,000 per occurrence with workers' compensation, and provide background checks for all assigned cleaning staff. The proposal submission deadline is October 8, 2026, at 12:00 PM, preceded by a site walk-through on October 1, 2026, at 9:00 AM at 6 Church Street. Proposals must be submitted via email to Denise Brown.
REQUIRED ATTACHMENTS
4- Company background and history
- Three references from similar commercial clients
- Hourly rate
- Proof of insurance
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Gardiner, ME
Questions about this RFP
How do I respond to this RFP from City of Gardiner?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Denise Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gardiner in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Denise Brown at (207) 582-4200. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Gardiner?
All active and historical solicitations from City of Gardiner are tracked and searchable. As a city agency, City of Gardiner regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company background and history, Three references from similar commercial clients, Hourly rate, Proof of insurance. Review the full document from City of Gardiner for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gardiner, ME. Review the full solicitation for detailed scope requirements.