City of Gallatin RFP Debris Monitoring Services 2026
City of GallatinCity · Gallatin, TN- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Mar 16, 2026
- Primary contact
- Richard DePriest
The 30-second brief
The City of Gallatin is seeking proposals from consulting firms experienced in disaster debris removal, reduction, and disposal monitoring services. Services may include coordination, scheduling, staff management, monitoring contractor operations, public assistance, vehicle certification, data entry, digitizing documentation, operating a debris tracking system, developing reports, GIS applications, invoice review, and FEMA/FHWA reimbursement support. Emergency management planning, training, and staff/equipment augmentation are also required. Grant management consulting services may also be requested.
Debris monitoring services, Emergency management planning, Training, Staff/equipment augmentation, Grant management consulting services, Project Worksheet and other pertinent report preparation, Automated/electronic debris tracking system, Daily operational reports, Maps, GIS applications, Invoice review, Subcontracts, Proposals.
Demonstrated understanding of needs (25%), Soundness of consultant's approach (20%), Experience and capacity (20%), Qualifications of project personnel and ability to commit staff (20%), Reasonableness of fee (15%).
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Summary
The City of Gallatin is seeking proposals from consulting firms experienced in disaster debris removal, reduction, and disposal monitoring services.
Services may include coordination, scheduling, staff management, monitoring contractor operations, public assistance, vehicle certification, data entry, digitizing documentation, operating a debris tracking system, developing reports, GIS applications, invoice review, and FEMA/FHWA reimbursement support. Emergency management planning, training, and staff/equipment augmentation are also required. Grant management consulting services may also be requested.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Debris monitoring services
- Emergency management planning
- Training
- Staff/equipment augmentation
- Grant management consulting services
- Project Worksheet and other pertinent report preparation
- Automated/electronic debris tracking system
- Daily operational reports
- Maps
- GIS applications
- Invoice review
- Subcontracts
- Proposals
REQUIRED ATTACHMENTS
3- Exhibit A
- Exhibit B
- Fee Schedule
REQUIRED STAFFING
16- Submit to
- 132 West Main Street, Room 106, Gallatin, TN 37066-3232
- Scope location
- Gallatin, Tennessee
Questions about this RFP
How do I respond to this RFP from City of Gallatin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 132 West Main Street, Room 106, Gallatin, TN 37066-3232. For questions, contact Richard DePriest.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gallatin in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard DePriest. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Office / Principal, Project Manager, Operations Manager, FEMA Reimbursement Manager, Field Supervisor, Field Monitor, TDMS Monitor, TDMS Security, Data Manager, Data Support Personnel, GIS Specialist, Operations Specialist, Engineer/Scientist/Professional, Environmental Consultant, Environme. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Debris monitoring services, Emergency management planning, Training, Staff/equipment augmentation, Grant management consulting services, Project Worksheet and other pertinent report preparation, Automated/electronic debris tracking system, Daily operational reports, Maps, GIS applications, Invoice r. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated understanding of needs (25%), Soundness of consultant's approach (20%), Experience and capacity (20%), Qualifications of project personnel and ability to commit staff (20%), Reasonablenes..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gallatin?
All active and historical solicitations from City of Gallatin are tracked and searchable. As a city agency, City of Gallatin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Fee Schedule. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Gallatin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallatin, Tennessee. Review the full solicitation for detailed scope requirements.