City of Gallatin Debris Removal Services RFP 2026
City of GallatinCity · Gallatin, TN- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Mar 16, 2026
- Primary contact
- Scott Beaman
The 30-second brief
The City of Gallatin Public Works Department is seeking to establish an on-call contract with a qualified contractor for debris removal, mulching, and hauling services. Services are needed to supplement existing staff during peak periods, natural disasters, or other determined needs. Proposals should include a plan of work, mobilization timelines, pricing, equipment details, and contractor experience.
Proposal, References, Certificate of Insurance
Ability to meet or exceed requirements, total cost, experience, qualifications, familiarity with services, past performance, quality of proposal, proposed mobilization timeline
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Summary
The City of Gallatin Public Works Department is seeking to establish an on-call contract with a qualified contractor for debris removal, mulching, and hauling services.
Services are needed to supplement existing staff during peak periods, natural disasters, or other determined needs. Proposals should include a plan of work, mobilization timelines, pricing, equipment details, and contractor experience.
EVALUATION CRITERIA
8- Ability to meet or exceed requirements
- Total cost
- Experience
- Qualifications
- Familiarity with services
- Past performance
- Quality of proposal
- Proposed mobilization timeline
REQUIRED DELIVERABLES
3- Proposal
- References
- Certificate of Insurance
REQUIRED ATTACHMENTS
City of Gallatin Professional Services Agreement, FEMA Contract Provisions for Non-Federal Entity Under Federal Law ARDS Required by 2 C.F.R. §200.326 APPENDIX II TO 2 CFR §200
- Submit to
- 132 West Main Street, Room 106, Gallatin, TN 37066-3232
- Scope location
- Gallatin, Tennessee
Questions about this RFP
How do I respond to this RFP from City of Gallatin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 132 West Main Street, Room 106, Gallatin, TN 37066-3232. For questions, contact Scott Beaman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gallatin in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Beaman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, References, Certificate of Insurance. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet or exceed requirements, total cost, experience, qualifications, familiarity with services, past performance, quality of proposal, proposed mobilization timeline" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gallatin?
All active and historical solicitations from City of Gallatin are tracked and searchable. As a city agency, City of Gallatin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: City of Gallatin Professional Services Agreement, FEMA Contract Provisions for Non-Federal Entity Under Federal Law ARDS Required by 2 C.F.R. §200.326 APPENDIX II TO 2 CFR §200. Review the full document from City of Gallatin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallatin, Tennessee. Review the full solicitation for detailed scope requirements.