City of Gallatin Fire Hall, Headquarters, & Training Tower RFQ 2025
City of GallatinCity · Gallatin, TN- Due
- Dec 11, 2025
- Deadline passed
- Posted
- Nov 13, 2025
- Primary contact
- Rosemary Bates
The 30-second brief
The City of Gallatin is seeking Architect and Engineering (A&E) services for the construction of a new fire service prototype building to serve as a fire station, fire administration offices, and training facility. The project includes design and construction of a two-story structure with multiple functions, including living space for personnel, indoor and outdoor training spaces, and drive-through bays for apparatus. The site is located at 1250 Hartsville Pike.
Schematic Design Phase, Programming and Spatial Needs Analysis, Design Development Phase, Construction Documents, Construction Administration/Management
Qualifications and availability of A&E team members, Project understanding and responsiveness to project description and fiscal management, Project approach and methodology, Prior relevant experience with projects of similar size and complexity, Past record of performance with the City of Gallatin
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Summary
The City of Gallatin is seeking Architect and Engineering (A&E) services for the construction of a new fire service prototype building to serve as a fire station, fire administration offices, and training facility.
The project includes design and construction of a two-story structure with multiple functions, including living space for personnel, indoor and outdoor training spaces, and drive-through bays for apparatus. The site is located at 1250 Hartsville Pike.
EVALUATION CRITERIA
Qualifications and availability of A&E team members, Project understanding and responsiveness to project description and fiscal management, Project approach and methodology, Prior relevant experience with projects of similar size and complexity, Past record of performance with the City of Gallatin
REQUIRED DELIVERABLES
5- Schematic Design Phase
- Programming and Spatial Needs Analysis
- Design Development Phase
- Construction Documents
- Construction Administration/Management
REQUIRED ATTACHMENTS
Exhibit A, Exhibit B
- Submit to
- 132 West Smith Street, Gallatin, TN 37066
- Scope location
- Gallatin, Tennessee
- Projected sq ft
- 27,000 sq ft
Questions about this RFQ
How do I respond to this RFQ from City of Gallatin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 132 West Smith Street, Gallatin, TN 37066. For questions, contact Rosemary Bates.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Gallatin in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rosemary Bates. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Schematic Design Phase, Programming and Spatial Needs Analysis, Design Development Phase, Construction Documents, Construction Administration/Management. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and availability of A&E team members, Project understanding and responsiveness to project description and fiscal management, Project approach and methodology, Prior relevant experience..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gallatin?
All active and historical solicitations from City of Gallatin are tracked and searchable. As a city agency, City of Gallatin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B. Review the full document from City of Gallatin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallatin, Tennessee. The total projected area is 27000 sq ft. Review the full solicitation for detailed scope requirements.